Exhibit 10.10

 

Contract No. 1202SA21T9009 CWN Multi-engine Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

TABLE OF CONTENTS

 

SECTION A - SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

STANDARD FORM 1449

 

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS
B.1		PRICING AND ESTIMATED QUANTITIES			2
B.2		SCHEDULE OF ITEMS			3
C.1		SCOPE OF CONTRACT			5
C.2		AIRCRAFT REQUIREMENTS			6
C.3		CERTIFICATIONS AND APPROVALS			8
C.4		RESERVED			9
C.5		AIRCRAFT MAINTENANCE			9
C.6		AVIONICS			12
C.7		AIRCRAFT AND EQUIPMENT SECURITY			19
C.8		OPERATIONS			20
C.9		CONTRACTOR’S ENVIRONMENTAL RESPONSIBILITIES			24
C.10		PERSONNEL			25
C.11		ADMINISTRATIVE MATTERS			30
C.12		RANDOM DRUG TESTING			31
C.13		SUBSTITUTION OR REPLACEMENT OF PERSONNEL, AIRCRAFT, AND EQUIPMENT			31
C.14		FLIGHT HOUR AND DUTY LIMITATIONS			32
C.15		ACCIDENT PREVENTION AND SAFETY (SEE EXHIBIT 10 – SYNOPSIS OF SAFETY PROGRAM)			34
C.16		MISHAPS			34
C.17		PERSONAL PROTECTIVE EQUIPMENT			36
C.18		INSPECTION AND ACCEPTANCE			36
C.19		PROFICIENCY FLIGHTS			39
C.20		AIRCRAFT SECURITY INSPECTIONS			40
C.21		PERIOD OF PERFORMANCE (AGAR 452.211-74) (FEB 1988)			40
C.22		MISSION ORDERING PROCEDURES			40
C.23		AVAILABILITY			41
C.24		PAYMENT PROCEDURES			44
C.25		FLIGHT TIME MEASUREMENT			44
C.26		PAYMENT FOR FLIGHT			44
C.27		PAYMENT FOR AVAILABILITY/UNAVAILABILITY			45
C.28		PAYMENT FOR EXTENDED STANDBY			45
C.29		REIMBURSEMENT FOR MOBILIZATION AND DEMOBILIZATION COSTS			45
C.30		PAYMENT FOR OVERNIGHT ALLOWANCE (PERSONNEL)			46
C.31		MISCELLANEOUS COSTS TO THE CONTRACTOR			46
C.32		PAYMENT FOR FUEL – US GOVERNMENT AIR CARD PROGRAM			46
C.33		PAYMENT FOR FUEL – WHEN GOVERNMENT AIR CARD NOT ACCEPTED			46
C.34		AERIAL WATER SCOOPING AIRCRAFT (AWSA) MANAGER/CONTRACTING OFFICER’S REPRESENTATIVE RESPONSIBILITIES			46
EXHIBIT 1 – BASIC AIRCRAFT EQUIPMENT AND FIRE EQUIPMENT					49
EXHIBIT 2 – STRUCTURAL INTEGRITY PROGRAM (WATER SCOOPER ONLY)					50
EXHIBIT 3 – FLIGHT EQUIPMENT					58
EXHIBIT 4 – FIRST AID KIT AERONAUTICAL					59
EXHIBIT 5 – SURVIVAL KIT – AERONAUTICAL (LOWER 48 AND ALASKA)					60
EXHIBIT 6 – AIRCRAFT MARKINGS					62
EXHIBIT 7 – ALASKA OPERATIONS					64

 

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Contract No. 1202SA21T9009 CWN Multi-engine Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

TABLE OF CONTENTS

 

EXHIBIT 8 – US GOVERNMENT AIR CARD FUEL PROGRAM					68
EXHIBIT 9 – AIRTANKER FUEL LOG					71
EXHIBIT 10 – SAFETY MANAGEMENT SYSTEM (SMS) COMPONENTS QUESTIONNAIRE					72
EXHIBIT 11 – DEFINITIONS AND ABBREVIATIONS					77
EXHIBIT 12 – DEPARTMENT OF LABOR WAGE DETERMINATION INFORMATION					81
EXHIBIT 13 – AIRCRAFT RECORDS AND MANUAL					83
EXHIBIT 14 – AIRCRAFT FLIGHT & MAINTENANCE LOG – SAMPLE –					85
EXHIBIT 15 – AIRTANKER INSPECTION FORM					87
EXHIBIT 16 – AIRCREW TRAINING FORM					93
EXHIBIT 17 – OFFERED AIRCRAFT AND ASSOCIATED DATA					95
EXHIBIT 18 – PUBLIC AIRCRAFT OPERATIONS (PAO) DECLARATION					96
EXHIBIT 19 – ADDITIONAL TELEMETRY UNIT SYSTEM DESCRIPTION					97
EXHIBIT 20 – WEIGHT AND BALANCE FORM					98
EXHIBIT 21 – INFECTIOUS DISEASE MITIGATION PROCEDURES					101
D.1		CONTRACT CLAUSES INCORPORATED BY REFERENCE (FAR 52.252-2)(FEB 1998)			102
D.2		CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (FAR 52.212-4) (DEVIATION 2017-1) (OCT 2018)			102
D.3		CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS — COMMERCIAL ITEMS (FAR 52.212-5) (DEVIATION 2017-1 AND DEVIATION APR 2020) (OCT 2020)			117
D.4		ORDERING (FAR 52.216-18) (OCT 1995)			126
D.5		ORDER LIMITATIONS (FAR 52.216-19) (OCT 1995)			126
D.6		INDEFINITE QUANTITY (52.216-22) (OCT 1995)			126
D.7		TASK-ORDER AND DELIVERY-ORDER OMBUDSMAN (FAR 52.216-32) (SEP 2019)			127
D.8		MINIMUM AND MAXIMUM CONTRACT AMOUNTS (AGAR 452.216-73) (FEB 1988)			127
D.9		KEY PERSONNEL (AGAR 452.237-74) (FEB 1988)			127
D.10		PROPERTY AND PERSONAL DAMAGE			128
D.11		CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)			129

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION B

DESCRIPTION/SCHEDULE OF ITEMS

 

B.1	PRICING AND ESTIMATED QUANTITIES

The intent of this solicitation and any resultant Indefinite Delivery Indefinite Quantity (IDIQ) contract is to obtain Water Scooper Aircraft services for wildland firefighting on a nationwide basis. We intend to award Multiple IDIQ or Multiple Award Task Order Contracts (MATOC) to as many qualified vendors. The placement of any orders is not guaranteed; however, each contract will have a minimum guarantee o [***]. The effective period of the resultant contract(s) will be for 4 years from the contract start date. This procurement will be 100% set aside for small business concerns.

Offeror’s proposed fixed-price rates shall include all labor, equipment, materials, State and Federal taxes, insurance coverage, overhead, lodging, Meals & Incidental Expenses (M&IE) and profit. Care should be taken to provide a separate Technical and Business/Price Proposal in accordance with the solicitation instructions. The Technical and Business/Price proposals shall be separate and complete so that evaluation of one may be accomplished independently from evaluation of the other.

Offerors must provide all information in Section B.2, Schedule of Items, as requested. The Government intends to issue multiple awards for acceptable aircraft.

The Offeror must propose aircraft with daily availability and hourly flight rates as listed in Section B.2 Schedule of Items. The Offeror shall provide a list of amphibious water scooper bases from which they are capable of operating. The Offeror will not be operationally limited to only these bases.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION B

DESCRIPTION/SCHEDULE OF ITEMS

 

B.2	SCHEDULE OF ITEMS

 

Make/Model

Canadair CL-215-6B11(CL-215T)

 

 

(The above table format/page shall be used for each aircraft being offered)

 

*

Daily Availability Rate is based on a 14-hour day and includes mandatory 9 hour work days. During the period where the flight crew is required to be on standby beyond the first 9 hours required (rounded-up to the next full hour) for availability, the Contractor will be paid at an hourly Extended Standby Rate of [***] per hour for each authorized flight crew member and each authorized mechanic.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION B

DESCRIPTION/SCHEDULE OF ITEMS

 

Cancelled Dispatch will be paid at 1/10 of the contracted hourly flight rate (see C.26 (f)).

** Contractors shall propose daily availability and dry flight rates, as identified above, based on the actual amount of daily usage and flight hours the aircraft receives throughout each year.

*** Each annual estimated cost will be used to determine the grand total evaluated cost per aircraft for contract award purposes (see formula below).

The following will be used for price evaluation. The estimated quantities are provided for price evaluation purposes only and do not represent any actual quantities to be ordered. The estimated total number of days for Availability is 60 per year and a total of 200 Flight hours per year. The following formula will be used to determine Total Annual Evaluated Price for contract award purposes:(60 days x Daily Availability Rate) + (200 hours x Flight Rate) + (Fuel Cost) = Total Annual Evaluated Price.

Fuel Cost = (Hourly Fuel Consumption x $4.52 per gallon of Jet-A Fuel)

Note: Jet-A Fuel is established at $4.52 per gallon based on the July 2020 Government Fuel Survey. The price for Jet A fuel will be adjusted each time the Government conducts a new survey.

The total of each annual evaluated price will be summed together to determine the grand total evaluated price per aircraft for contract award purposes.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

C.1	SCOPE OF CONTRACT

(a) The intent of this solicitation and any resultant IDIQ contract(s) is to secure Contractor operated and maintained Turbine powered, Multi-engine, Amphibious, Fixed-Wing, Water Scooping Aircraft services meeting the specifications of this contract. The aircraft shall have full or interim Interagency Airtanker Board (IAB) approval as a multi-engine water scooper. The primary use of water scooping aircraft under this contract will be for initial attack (IA) of wildland fires. Water will be scooped from water sources such as lakes and rivers or loaded at ground locations. Chemical fire retardant including foam and gel products shall NOT be loaded in the Contractor’s aircraft. The Water scooping aircraft is expected to carry a minimum of 1400 gallons of water at Sea Level and ISA plus 15°C to fires in the beginning stages following initiation. These immediate response actions occur in the first burning periods and are intended to support personnel either on scene or in route to the incident in containing the fire when it is least costly to do so.

(b) Once activated the Water scooping aircraft will be assigned an Administrative Base annually (Boise, Idaho) for contract management oversight only and will be dispatched nationwide including Alaska, as directed by the Government. While activated, the Designated base will be the Contractor’s Home base of operations. The Contractor may propose one or more additional alternate maintenance base(s) to be used during the performance of this contract. Planned coverage is 6-Days ON & 1-Day OFF. Offerors may submit alternate proposals for 7-day coverage. Any alternate proposals must be submitted in addition to proposals for planned coverage, with pricing submitted for both.

(c) All services provided under this contract shall be performed in a safe and efficient manner. Contractors shall use all reasonable means to support safety awareness and adherence to established FAA standards and procedures as well as adherence to the USFS Aviation Management 5700 Manual by all personnel engaged in aircraft operations. The USFS Aviation Management 5700 Manual can be obtained at the following internet address under publications: http://www.fs.fed.us/fire/aviation/av library/index.html

(d) Contractor personnel shall conduct themselves in a professional and cooperative manner in fulfilling this contract.

(e) Performance of these services may involve work and/or residence on Federal property (National Forests, Bureau of Land Management, and National Parks’ Lands, etc.). Contractor employees are expected to follow the rules of conduct established which apply to all Government and non-Government personnel working or residing on Government facilities.

(f) Contractor personnel shall perform effectively, cooperate in the fulfillment of the required specifications and be willing and able to adapt to field living conditions. If the Contractor fails to provide employees that can comply with the terms of this contract the CO can treat the failure as a breach, issue a stop work order if needed, and proceed with steps to discontinue the contract(s).

(g) The CO shall notify the Contractor of any specifics of the unsatisfactory conduct and/or performance by Contractor personnel. The determination of unacceptability and corrective action is at the discretion of the Contracting Officer (CO) and/or National Airtanker Program Manager (NATPM). The Contractor shall replace unacceptable personnel.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(h) The establishment of a good working relationship between the Contractor and Government is essential to the success of this contract. The Contractor’s employees’ cooperation, professionalism, and positive attitude are required to establish the necessary relationship that must exist to successfully complete this contract.

(i) The Government has interagency and cooperative agreements with other Federal and State agencies and aircraft awarded under this contract may be dispatched to support those agencies.

(j) The Contractor must provide all personnel, facilities, technical support, equipment, financial support, and materials required to accomplish the work required herein unless otherwise agreed to by the CO.

(k) Line items will begin service in calendar year 2021. Proposed aircraft flight rates are dry rates with fuel provided by the Government through Government fuel cards however, the contractor shall provide a secondary means of paying for fuel during instances when the Government issued fuel card is not accepted. The Contractor will be reimbursed for fuel when required to procure fuel through other than the Government provided air card.

 

C.2	AIRCRAFT REQUIREMENTS

(a) General

Aircraft shall be amphibious, twin turbine engine powered, have a Standard or a Restricted Category Airworthiness Certificate and shall meet the following:

(b) Minimum Aircraft Requirements

 

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(d) Condition of Equipment

(1) Contractor-furnished aircraft and equipment shall be operable, free of damage, and in good repair. Fluid leaks shall be within manufacturer’s specified limits.

(2) All windows and windshields shall be clean and free of scratches, cracks, crazing, distortion, or repairs, which hinder visibility.

(3) The aircraft interior shall be clean and neat.

(4) The exterior finish shall be clean, neat, and in good condition. Low visibility paint schemes are unacceptable.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(5) If the aircraft has been used to disperse pesticides or herbicides it shall be supplied clean and odor free. The tank(s) shall be cleaned in accordance with Federal Insecticide Fungicide Rodenticide Act (1969) (FIFRA) Regulations.

(6) Contractor shall provide the Basic Aircraft and Fire Equipment as specified in, Exhibit 1.

(e) Non-mission Essential Equipment

(1) Non-mission essential equipment stored in the aircraft during firefighting missions will be limited to crew baggage, technician baggage (as applicable), essential ground support equipment, minimum essential consumable liquids and spare parts not to exceed 1 percent of the maximum operating/takeoff weight

(2) Equipment stored in the aircraft shall be securely stored to prevent movement in flight.

(3) All mission essential equipment shall be documented in the aircraft weight and balance records.

 

C.3	CERTIFICATIONS AND APPROVALS

(a) Aircraft shall conform to an approved type design, be maintained and operated in accordance with Type Certificate (TC) requirements and applicable Supplemental Type Certificates (STCs). The aircraft shall be maintained in accordance with an FAA approved inspection program and must include (as applicable if developed by the OEM) an FAA approved Supplemental Structural Inspection Document (SSID), Structural Inspection Document (SID), or Instruction for Continued Airworthiness (ICA) for the airframe structure, as applicable with an ICA and Airworthiness Limitations Section (ALS) approved by the manufacturer and the FAA for the scooper role.

(b) Contractors shall be currently certificated to meet 14 CFR Part 137 (Agricultural Aircraft Operations). Any aircraft offered shall be listed by make, model, series, and registration number on the Operator’s Certificates at the time of Pre- Use Inspection. The offeror shall have at least one of the same make and model of the aircraft offered on the Operators Certificates at the time of proposal submittal.

(c) Contractors are also required to hold a 14 CFR Part 145 Repair Station Certificate with a Class or limited airframe rating for offered aircraft. All maintenance shall be performed under the contractor’s Repair Station Certificate. Under certain circumstances non-CRS personnel may perform preventive maintenance functions such as those contained in 14 CFR Part 43, Appendix A, if approved in advance by a USFS Aviation Maintenance Inspector.

(d) Aircraft shall be 14 CFR Instrument Flight Rules (IFR) certified.

(e) Any modification or alteration to the tank system that may alter the Aerial Delivery Test Team retardant testing, evaluation and coverage test results shall be approved by the Interagency Airtanker Board (IAB) prior to scooper inspection.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(f) Any modification or alteration to the aircraft, which affects the aircraft performance, flight characteristics, or operational limitations, must be approved by the IAB and the contracting officer prior to use under this contract.

(g) Aircraft that currently have or receive interim approval from the IAB and, fail to hold either interim or final IAB approval will not be renewed and hereby agree to a no cost termination for the convenience of the Government at the conclusion of the season.

(h) Contractors that receive an award and fail to meet the requirements of this contract including those that fail to receive IAB approval or interim tank approval shall be terminated for cause in accordance with FAR 52.212-4(m) (D-3).

(i) Water Scooper Aircraft not in existence at the time of offer may be offered provided the aircraft and tank system has obtained an approval by the IAB 10 days prior to time of hire for the item offered.

 

C.4

RESERVED

 

C.5	AIRCRAFT MAINTENANCE

(a) General

(1) Offered aircraft shall be maintained in accordance with the OEM’s most recent revision of the inspection program applicable to the serial number of the aircraft being inspected. All maintenance shall be accomplished in accordance with the standards established by 14 CFR 43 and 91 standards and this contract.

(2) Offered aircraft shall be in compliance with all applicable Federal Aviation Administration (FAA) Airworthiness Directives (AD’s) as per 14 CFR 91.417 (a)(2)(v), and Service Bulletins (SB’s) with a time compliance requirement, referenced in an FAA Special Airworthiness Information Bulletin (SAIB) or are designated mandatory by the manufacturer.

(3) Aircraft shall be maintained by the operator’s FAA Part 145 Certified Repair Station (CRS) and in accordance with all applicable requirements of 14 CFR. Under certain circumstances non-CRS personnel may perform preventive maintenance functions such as those contained in 14 CFR Part 43, Appendix A, if approved by a USFS Aviation Maintenance Inspector.

(4) Special equipment and/or modification of the aircraft to meet the specifications of this contract shall be inspected, repaired, and altered in accordance with the requirements of 14 CFR and manufacturer’s recommendations or engineered data and, if required, be FAA approved.

(5) Unless authorized by an approved MEL, aircraft shall not be approved or used if any accessory or instrument is inoperative. Equipment required by this contract may not be deferred under the MEL, except for non-revenue ferry flights.

(5) All mandatory component retirement, replacement or overhaul times shall be adhered to as specified in the OEM Airworthiness Limitations Section or equivalent OEM document. FAA approved extensions, if applicable to items identified in the required Airworthiness Limitations Section (ALS) are not allowed under any circumstances.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(6) Contract performance may subject the aircraft engine to frequent smoke, sand, and dust ingestion. All aircraft shall comply with the erosion inspection procedures at the recommended intervals in accordance with the engine operation and maintenance manual for the contracted aircraft.

(7) Maintenance of the aircraft shall be recorded in accordance with 14 CFR Part 43, Part 91, and Part 145. An example of acceptable aircraft maintenance records can be found in FAA Advisory Circular (AC) No. 43-9C, as revised.

(8) A flight log similar to that required by 14 CFR 135.65(a) shall be kept with the aircraft. The log will contain the minimum items identified in Exhibit 14.

(9) Aircraft records, manuals and/or status sheets shall be available in the field to agency inspectors sufficient to determine current aircraft inspection, overhaul and life-limited component status. See Section J, Exhibit 13

(10) Aircraft shall be weighed and configured as a Water Scooper within 60 days prior to being offered, and every 36 months thereafter. Exhibit 23, Form B is required. The aircraft shall also be weighed following any major repair or major alteration or change to the equipment list which significantly affects the center of gravity of the aircraft. Additional aircraft offered shall be weighed within 60 days prior to being offered for Pre-Use inspection and every 36 months thereafter.

(11) All weighing of aircraft shall be performed on scales that have been certified as accurate within the previous year (12 months).

The certifying entity may be any accredited weights and measures laboratory using standards traceable to the National Institute of Standards and Technology (NIST). The scales should be listed by make model and calibration date in the aircrafts weight and balance documentation.

(12) An Equipment List shall be compiled for each offered aircraft. Weight and balance records shall be revised each time equipment is removed or installed. A list of equipment installed in the aircraft at the time of weighing shall be compiled. The equipment list shall include the name, weight, arm and moment of each item installed. Items that may be easily removed or installed for aircraft configuration changes (seats, radios, special mission equipment, etc.) shall also be listed including the name, weight, arm and moment of each item. Each page of the equipment list shall identify the specific aircraft by serial and registration number. Each page of the equipment list shall be dated indicating the last date of actual weighing or computation. The weight and balance shall be revised each time equipment is removed or installed which more than negligibly affects the center of gravity of the aircraft.

(13) The CO shall be notified and a revised weight and balance record shall be submitted to the CO when an aircraft’s empty weight changes by +1% or more.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(15) The Contractor will submit an FAA Form 8010-4, Malfunction or Defect Report, or file electronically in the FAA’s Service Difficulty Reporting (SDR) system, any serious failure, malfunction, or defect of an article, per 14 CFR 145.221 or maintenance deficiency identified in 14 CFR Part 21.3(c), or as requested by the government for what it considers a reportable/significant discrepancy. A copy of this report shall be submitted by fax or email to the USFS contracting officer within 24 hours of discovery.

(b) An OEM Structural Integrity Program (SIP) for the firefighting role. Elements of a SIP are contained in Exhibit 2.

Note: Refer to Exhibit 2 for critical information and details regarding engineering, maintenance, inspection, and data collection and monitoring required by this contract. Failure to accomplish items and maintain compliance with the requirements identified in this exhibit will result in termination of this contract. The Contractor shall keep and maintain programs necessary to assure continued compliance. The development and maintenance of this program is a material part of the performance of the contract.

(c) Engines and Propellers

(1) The maximum Time Since Rebuild or Time Since Overhaul (TSR/TSO) permitted on any engine installed on a contract Water Scooper shall not exceed the manufacturer’s approved or recommended times, nor will they be operated when the efficiency becomes less than manufacture recommended minimum power.

(2) Extensions to maximum engine TSR/TSO must be approved by the FAA, provided the Contractor who provides the aircraft is the holder of the extension authorization (not the owner if the aircraft is leased), and shall operate in accordance with the extension.

(3) Each engine shall have at least 100 hours, time remaining, before any overhaul or hot section inspection at the start of the Pre-Season (Mandatory) or the engine shall be “backed-up” by a substitute engine having more than 100 hours of time remaining and installed in a QEC (Quick Engine Change) unit.

Note: QEC unit is defined as the engine complete with engine mount, accessories, and the necessary wiring and tubing assembled in such a manner that it can be installed on the aircraft in a minimum amount of time. A QEC unit need not have the cowling or propeller installed to be a complete unit. Maintenance records that meet 14 CFR Part 91 shall be kept with the QEC unit.

(4) A “Hot Section” inspection will not be considered as an overhaul on any turbojet or turboprop engine unless so specified by the manufacturer of the engine.

(5) Following engine damage resulting in metal contamination of the engine lubrication system, the following items shall be accomplished before the aircraft is approved for return to service (applicable only to contaminated parts):

(i) All engine accessories, except propellers dependent on circulating engine oil pressure for operation, shall be removed and replaced with new, overhauled, rebuilt or serviceable units certified as airworthy by an appropriately-rated person (14 CFR Part 43.3).

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(ii) Propellers using the engine oil system for operation shall have the propeller dome removed and flushed.

(iii) The engine oil cooler shall be removed and replaced with a new, overhauled or repaired unit which has been certified as airworthy by an appropriately rated FAA Certified Repair Station (CRS).

(iv) Any additional inspections or maintenance required by either the airframe or engine manufacturer shall be accomplished.

(6) Engine/propeller records shall be certified by an appropriately-rated person (14 CFR Part 43.3) and shall be made available for inspection upon request. Engines removed from storage (unsealed - 2 years; sealed - 5 years, or greater) shall be inspected for rust and corrosion, compliance with ADs, and attested airworthy by a certified power plant mechanic prior to entering service.

(d) Parts

Replacement parts shall be approved under 14 CFR 21.8 and shall have FAA or OEM documentation. Parts that have been rebuilt, overhauled, inspected, modified, repaired, or tested should have a maintenance release document signed by an appropriately certificated person qualified for the relevant function that signifies that the item has been returned to service.

(e) Functional Check Flights

A functional check flight shall be performed following overhaul, repair, and/or replacement of any engine, power train, or flight control equipment, and following any adjustment of the flight control systems before the aircraft is returned to service. The flight shall be performed at the Contractor’s expense. Results of the functional check flights shall be reported to and approved by a USFS Maintenance Inspector before the aircraft is returned to Contract Availability.

 

C.6

AVIONICS

(a) MINIMUM REQUIREMENTS

All avionics used to meet this contract must comply with the requirements of paragraph (b) AVIONICS SPECIFICATIONS and paragraph (c) AVIONICS INSTALLATION AND MAINTENANCE STANDARDS. Equipment required by this section may not be deferred under the MEL, except for AFF and ATU with government approval. The following are the minimum avionics which must be installed.

Water Scoopers

(1) Two VHF-AM Radios (COM 1 & COM 2)

(2) One VHF-FM Radio (FM)

(3) An Intercom System (ICS) for the PIC, SIC, and Pilot Inspector

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(4) The ICS system must have a keyed capability unless normal conversation can be maintained in the cockpit during flight

(5) Separate and interchangeable Audio Control systems for the PIC and SIC

(6) A spare headset with mic within reach of the PIC or Flight Engineer

(7) One Aeronautical Global Positioning System (GPS)

(8) Two VOR systems

(9) One Localizer system

(10) One Glideslope system interfaced to the #1 Localizer

(11) One Three Light Marker Beacon system

(12) One DME system unless the GPS is certified and maintained for use in IFR conditions

(13) Each Magnetic compass must be calibrated and placarded in no more than 30 degree increments

(14) An Emergency Locator Transmitter (ELT)

(15) An Automated Flight Following system (AFF)

(16) An Additional Telemetry Unit (ATU)

(17) One Transponder

(18) One Altimeter and Automatic Pressure Altitude Reporting system

(19) A Traffic Advisory System (TAS)

(20) One ADS-B OUT System approved to TSO-C166b

(21) One RADAR Altimeter

(22) A Cockpit Voice Recorder (CVR)

Note: ADS-B IN does not meet Forest Service requirements for traffic advisory systems.

(b) AVIONICS SPECIFICATIONS

All avionics used to meet this contract must comply with the following requirements and paragraph (c) AVIONICS INSTALLATION AND MAINTENANCE STANDARDS.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(1) Communications systems

Transmitters must not open squelch on, or interfere with, other AM or FM transceivers on the aircraft which are monitoring different frequencies. Transmit interlock functions must not be used with communication transceivers.

(i) VHF-AM Radios

VHF-AM radios must be TSO approved aeronautical transceivers, permanently installed, and operate in the frequency band of 118.000 to 136.975 MHz with a minimum of 760 channels in no greater than 25 KHz increments. Transmitters must have a minimum of 5 Watts carrier output power.

(ii) VHF-FM Radios

All aircraft approved for fire operations must use P25 Digital VHF-FM transceivers meeting the specifications of FS/OAS A-19. FM radios used in all aircraft must be agency approved. FS/OAS A-19 and a list of currently approved FM radios can be found on the following website: http://www.nifc.gov/NIICD/documents.html . The following requirements must be met.

(A) VHF-FM radios must be aeronautical transceivers, permanently installed in a location that is convenient to the PIC and SIC/observer, and operate in the frequency band of 138 to 174 MHz. All usable frequencies must be programmable in flight. Narrowband and digital operation must be selectable by channel for both MAIN and GUARD operation. Carrier output power must be 6-10 Watts nominal.

(B) Transceivers must have a GUARD capability constantly monitoring 168.625 MHz and have a tone of 110.9 on all GUARD transmissions. Simultaneous monitoring of MAIN and GUARD is required. Scanning of GUARD is not acceptable. Aircraft not approved for Air Tactical operation only require one FM GUARD receiver.

(C) Transceivers must have the capability of encoding CTCSS sub audible tones on all channels. A minimum of 32 tones meeting the current TIA/EIA-603A standards must be selectable.

(D) Transceivers must have the capability to display both receiver and transmitter frequencies. Activation indicators for transmit and receive must be provided for both MAIN and GUARD operation.

(E) The radio must use an external broadband antenna covering the frequency band of 138 to 174 MHz (Comant CI-177-1 or equivalent).

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(2) Audio Systems

(i) Intercom systems (ICS)

ICS must integrate with the aircraft audio control systems and mix with selected receiver audio. An ICS volume control and a “hot mic” capability must be provided for the PIC and SIC. Passenger volume adjustments must not affect the PIC. Hot mic may be voice activated (VOX) or controlled via an activation switch.

(ii) Audio Control systems

(A) General

Controls for transmitter selection and independent receiver selection of all required radios must be provided for each required audio control system. Each system must have the capability to simultaneously select and utilize a different transceiver. Sidetone must be provided for the user as well as for cross monitoring by all installed systems. Receiver audio must be automatically selected when the corresponding transmitter is selected. Receiver audio must be provided to each position which requires ICS.

The Pilot Inspector must utilize the SIC audio control system unless an aft audio control system is installed.

Audio controls must be labeled as COM-1, FM-1, AUX, PA etc… as appropriate or as COM-1, COM-2, COM-3, etc… with the corresponding transceiver labeled to match. Audio must be free of distortion, noise, or crosstalk. The system must be designed for use with 600 ohm earphones and carbon equivalent, noise cancelling, boom type microphones. All required positions must have JJ-033 and JJ-034 type microphone and headphone jacks separated by no more than 4 inches. Cockpit speakers must be sufficiently amplified for use in flight.

Crew positions must have radio Push-To-Talk (PTT) switches on their respective flight controls or a panel location convenient to the user.

(B) (Reserved)

(C) Aft Audio Control systems (when provided)

The audio controller must be installed in a location that provides the operator unobstructed access to the controls while seated.

(D) Required Audio Control systems

Two separate audio control systems for the PIC and SIC. These must be identical individual units.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(3) Navigation systems

(i) Global Positioning Systems (GPS)

(A) Aeronautical GPS

Each required GPS must be TSO approved, permanently installed where both the PIC and SIC/observer can clearly view the display, use an approved external aircraft antenna, and be powered by the aircraft electrical system. The GPS must utilize the WGS-84 datum, reference coordinates in the DM (degrees/minutes/decimal minutes) format and have the ability to manually enter waypoints in flight. The GPS navigation database must be updated annually covering the geographic areas where the aircraft will operate.

(4) Surveillance systems

(i) Emergency Locator Transmitters (ELT)

Emergency locator transmitters must be certified to TSO-C126 or newer. ELTs must be automatic-fixed, installed in a conspicuous or marked location, and meet the requirements detailed in 14 CFR 91.207 (excluding section f). ELT mounts must use rigid attachments and meet the deflection requirements of RTCA/DO-204. Velcro style mounts are not acceptable. ELT antennas must be mounted externally to the aircraft unless installed in a location approved by the aircraft manufacturer. Documentation of current registration is required from the national authority for which the aircraft is registered.

(ii) Automated Flight Following systems (AFF)

Automated flight following systems must be compatible with the government’s tracking program (AFF.gov), utilize satellite communications, and use aircraft power via a dedicated circuit breaker. AFF must be functional in all phases of flight and in all geographic areas where the aircraft will operate. The following additional requirements must be met.

(A) A subscription service must be maintained through the equipment provider allowing position reporting via the Government AFF Program. The reporting interval must be every two minutes while aircraft power is on.

(B) AFF equipment must be registered with AFF.gov providing all requested information. Changes to equipment and registration information must be reported to AFF.gov ensuring the program is current prior to aircraft use. For assistance, the Fire Applications Help Desk (FAHD) may be reached at (866) 224-7677 or (616) 323-1667.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(C) An AFF operational test must be performed by the vendor no less than seven calendar days prior to the annual compliance inspection. This test must ensure that the system meets all requirements and is displayed in the AFF viewer with the correct information. A user name and password are required. Registration and additional information are available at https://www.aff.gov/. If the aircraft is not displaying properly, the vendor must notify AFF.gov.

(D) If AFF becomes unreliable the aircraft may, at the discretion of the Government, remain available for service utilizing radio/voice systems for flight following. The system must be returned to full operational capability within 5 calendar days after the system is discovered to be unreliable.

(E) This clause incorporates the Specification Section Supplement available at https://www.aff.gov/documents/Specification_Section_Supplement.pdf as if it was presented as full text herein.

(F) For questions about current compatibility requirements contact the AFF Program Manager by emailing affadmin@firenet.gov.

(iii) Additional Telemetry Unit (ATU)

(A) Additional Telemetry Units must be powered by the aircraft’s electrical system and operational in all phases of flight.

(B) The ATU must report tank/bucket open, close, gallons filled, and gallons dropped events with GPS data (Date, Time, Latitude, Longitude, Altitude, Speed, and Heading) following the data format as specified in the AFF JSON requirement at https://www.aff.gov/documents/Json_Specification_Section_Supplement. pdf. Depending on the tank or bucket system, additional data may be requested such as pump on/off and coverage level.

(C) Reserved

(D) The ATU data must be delivered to the government within two minutes from the time of the event and not interfere with any AFF position reports. A subscription service must be maintained through the AFF or ATU equipment provider allowing AFF position reporting and ATU event data via the Government’s application(s).

(E) Calibration event(s) including a fill, open, close, and calculated volume dropped must be performed no more than seven calendar days prior to the aircraft inspection and must be provided to the aircraft inspector. The vendor must verify that the system is properly reporting all

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

data correctly, specifically volume based on maximum typical contract load based on environmental conditions, and all GPS information is included per event.

(F) The vendor must provide a completed ATU Exhibit that clearly describes their ATU system.

(G) The vendor must verify the data is transmitting and displaying correctly on the ATU provider’s website and the Government’s application(s) it is required to report to.

(H) If the ATU becomes unreliable, the system must be returned to full operational capability within 14 calendar days after the system is discovered to be unreliable.

(iv) Transponders

Transponder systems must meet the requirements of 14 CFR 91.215(a). Part 135 aircraft must meet the “Mode S” requirements of 14 CFR 135.143(c). Transponder systems must be tested and inspected every 24 calendar months as specified by 14 CFR 91.413.

(v) Altimeter and Automatic Pressure Altitude Reporting systems

Altimeter, static pressure, and automatic pressure altitude reporting systems must be installed and maintained in accordance with the IFR requirements of 14 CFR Part 91. These systems must be tested and inspected every 24 calendar months as specified by 14 CFR 91.411.

(vi) Traffic Advisory Systems (TAS)

Traffic advisory systems must be TSO approved, use active interrogation, graphically display traffic relative to the aircraft’s horizontal position, and provide alert audio to the PICs audio control system. The display must be within view of the PIC and SIC/observer. The system must provide coverage in all directions above and below the aircraft with a maximum range of at least 10 nautical miles. The display must allow range selection of 2 miles or less, unless the 2 mile display area has a diameter of 2.75 inches or larger.

(5) General Systems

(i) RADAR Altimeters

RADAR altimeters must be approved, operate from zero to a minimum of 2000 feet AGL and provide the operator an adjustable cursor which enables an altitude low (decision height) annunciation. The altitude low annunciation must be clearly identified, and in the PIC’s primary field of view.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(ii) Cockpit Voice Recorder (CVR)

Cockpit voice recorders must meet all applicable regulations for standard and transport category aircraft.

CVRs installed in Airtankers must meet the requirements of 14 CFR 121.359 (a) through (h) and 14 CFR 25.1457 with the Pilot Inspector position recorded on channel four (if unused).

(c) AVIONICS INSTALLATION AND MAINTENANCE STANDARDS

All avionics used to meet this contract must comply with the manufacturer’s specifications and installation instructions, federal regulations, and the following requirements.

(1) There must be no interference with required systems from any equipment installed in or carried on the aircraft.

(2) Strict adherence to the guidelines in FAA AC 43.13-1B Chapter 11 “Aircraft Electrical Systems” and Chapter 12 “Aircraft Avionics Systems” as well as FAA AC 43.13-2B Chapter 1 “Structural Data”, Chapter 2 “Communication, Navigation and Emergency Locator Transmitter System Installations” and Chapter 3 “Antenna Installation” is required.

(3) All antennas must be FAA approved, have a Voltage Standing Wave Ratio (VSWR) less than 3.0 to 1 and be properly matched and polarized to their associated avionics system. Repairs to antennas and cracks exposing the antenna housing or element are not acceptable.

(4) Labeling and marking of all avionics controls and equipment must be understandable, legible, and permanent. Electronic label marking is acceptable.

(5) Avionics installations must not interfere with passenger safety, space or comfort. Avionics equipment must not be mounted under seats designed for energy attenuation. In all instances, the designated areas for collapse must be protected.

(6) All avionics equipment must be included on the aircraft’s equipment list by model, nomenclature, weight, and arm.

(7) Avionics systems must meet the performance specifications of FS/OAS A-24 Avionics Operational Test Standards.

Communications equipment must meet the performance specifications of FS/OAS A-30 Radio Interference Test Procedures. For a copy of all FS/OAS documents visit http://www.nifc.gov/NIICD/documents.html.

 

C.7	AIRCRAFT AND EQUIPMENT SECURITY

(a) The security of Contractor’s aircraft and equipment is the responsibility of the Contractor.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

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(b) Aircraft shall be electrically and/or mechanically disabled by two independent security systems whenever the aircraft is unattended. Deactivating security systems shall be incorporated into preflight checklists to prevent accidental damage to the aircraft or interfere with safety of flight.

(c) Examples of Unacceptable disabling systems are:

(1) Locked door/windows; and/or

(2) Fenced parking areas.

 

C.8	OPERATIONS

(a) General

Regardless of any status as a public aircraft operation (PAO), the Contractor shall operate in accordance with 14 CFR Part 91 and each certification required by this contract unless otherwise authorized by the CO.

(b) Pilot Authority and Responsibilities

(1) The PIC is responsible for the safe operation of the aircraft and the safety of its occupants and payload. The Pilot has final authority to determine whether the flight can be accomplished safely and shall refuse any flight or landing which is considered unsafe.

(2) Aircraft shall be operated within recommended flight envelope limitations. Aircraft operating in turbulent conditions shall not exceed authorized penetration speeds for the aircraft.

(c) Loading and Refueling

Aircraft shall not be refueled or left unattended with the engines running except when the circumstances below are met and procedures are approved by the Government.

(1) Contractors may propose procedures for hot loading of water into their aircraft with supporting information to include a risk based analysis for the Government to consider.

(2) Contractors may propose procedures for simultaneous loading of water and refueling with supporting information to include a risk based analysis for the Government to consider.

(d) Flight Equipment

The Contractor shall comply with Exhibit 3, Flight Equipment during the performance of this contract.

(e) Flight Plans

A FAA or International Civil Aviation Organization (ICAO) IFR flight plan shall be filed and executed for the entire duration of all resource ordered flights not defined as or intended to be a

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

Mission Flight. IFR flight plans shall be filed prior to takeoff, or inflight when the resource is ordered to another location while airborne. VFR flight following is not a substitute for an IFR flight plan. If an aircraft is unable to operate in IFR conditions, they must have COR approval prior to executing a resource ordered flight to another location.

(f) Flight Following

Pilots are responsible for flight following with the FAA, ICAO, or in accordance with USFS approved flight following procedures including Automated Flight Following (AFF).

(g) Water Loading

(1) Aircraft shall carry its maximum payload unless conditions require a download.

(2) Water Scoopers shall normally not be fully loaded with water until dispatched to a fire. Contractors may propose partial load configurations with supporting information to include a risk based analysis for the Government to consider.

(3) In the event of a cancelled or aborted mission while still on the ground, and if required for maintenance, water shall be off-loaded from the aircraft. If off-loading capabilities do not exist, then the load shall be jettisoned in a designated area and cost will be charged to the fire.

(4) In the event of a cancelled or aborted mission after takeoff, a portion of or the entire load shall normally be jettisoned. The aircrew shall make the final decision as to whether the aircraft will land loaded or not loaded. At any time during an emergency or when adverse conditions make safe landing uncertain the pilot may drop all or part of the load as the pilot deems necessary.

(5) The PIC is responsible for the weight and balance and shall have the final authority as to the quantity of water loaded onto the aircraft.

(h) Water Drops

(1) Qualified Initial Attack Water Scooper Pilots (AKI) are authorized to drop water on fires without the supervision of a Leadplane (LP) Aerial Supervision Module (ASM), or Air Tactical Group Supervisor (ATGS).

(2) Once the line is clear of personnel, water shall be dropped as accurately as possible on the designated target areas of the fire. Minimum drop height is 100 feet above ground level.

(3) To reduce the hazards of Water Scooper drops in the early morning and late afternoon hours, the following limitations shall apply. These limitations apply to the time the aircraft arrives over the fire, NOT to the time the aircraft conducts drops.

(i) Normally, Water Scoopers shall be dispatched to arrive over a fire not earlier than 30 minutes after official sunrise and not later than 30 minutes before official sunset.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(ii) Water Scoopers may be dispatched to arrive over a fire as early as 30 minutes prior to official sunrise and as late as 30 minutes after official sunset provided:

(A) A qualified Leadplane (LP), Aerial Supervision Module (ASM), or Air Tactical Group Supervisor (ATGS) is on the scene; AND

(B) Has determined that visibility and other safety factors are suitable for dropping water; AND

(C) Notifies the appropriate dispatcher of this determination.

(4) In Alaska Water Scoopers can drop water during daylight hours. In Alaska Water Scoopers may drop water during civil twilight if the conditions in C.8 (h) (3) are met.

(5) Water Scoopers utilized for AKI pilot training while providing services under this contract are required to have a fully operational set of tank opening controls installed on the Second-in-Command (SIC) control yoke for the AKTP. These controls shall be labeled appropriately.

(6) Only crewmembers authorized by the CO as essential to the mission are authorized to be aboard a Water Scooper during dispensing missions.

(7) The CO may authorize personnel for performance of work (i.e. ferry flights) to fly aboard Water Scoopers.

(i) Crew Members

(1) Only those personnel essential to the flight shall be on board the Water Scooper during actual fire missions. The only exception shall be the limited authorization of Contractor designated check pilots, Contractor employed Water Scooper pilots, aircraft mechanics, Leadplane Pilots and trainees, Government designated pilot and technical inspectors / evaluators, approved by the CO. Authorizations for contractor employees shall be on a limited basis and by approval of the Contracting Officer. Persons will be authorized to be on board a Water Scooper in compliance with 14 CFR Part 91.313 (d).

Such flights shall be limited to Water Scoopers having an additional seat (other than the required crew seats) with seat belt, shoulder harness, and intercom connectors.

(2) Only the following personnel with listed qualifications and under the conditions as stated may be authorized as an additional crewmember.

(i) Check Pilot (Contractor)

(A) Shall be qualified as a Water Scooper pilot or AKC.

(B) FAA type-rated in the aircraft to be flown.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

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DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(C) Shall have current designation as a Check Pilot from Contractor.

(D) Shall have current Agency Qualification Card.

(ii) Flight Engineer (Contractor)

(A) Shall have current authorization from Contractor.

(B) Shall have current Agency Qualification Card.

(iii) Aircraft Mechanic (Contractor)

(A) Shall have current authorization from Contractor before riding in aircraft.

(B) Shall have current authorization from the Contracting Officer or Contracting Officer’s Representative.

(iv) Authorized Aircraft or Pilot Inspector (Government)

(A) Shall have current authorization from Contractor and Pilot-in-Command before riding in aircraft.

(B) Shall have current authorization from the Contracting Officer.

(v) Authorized LP Pilot or LP Pilot Trainee (Government)

(A) Shall have current authorization from Contractor and Pilot-in-Command before riding in aircraft.

(B) Shall have current authorization from the Contracting Officer.

(vi) Authorized Initial Attack Training Pilot (Contractor)

(A) Shall be Initial Attack qualified in the aircraft to be flown.

(B) Shall have current designation as Initial Attack Training Pilot from the contractor.

(C) Shall have current Agency Qualification Card

(vii) Other Personnel - Ferry Flights

Contractor personnel essential to the Water Scooper for the performance of the contract work may be authorized in advance by the Contracting Officer to board ferry flights to bases and return when the Water Scooper is not dispatched to a fire mission.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

C.9	CONTRACTOR’S ENVIRONMENTAL RESPONSIBILITIES

(a) The Contractor is responsible to ensure that all maintenance, fueling, and flight activities do not cause environmental damage to property or facilities. The Contractor is responsible to clean and rehabilitate areas adversely affected by Contractor activities and shall, whenever practical and possible, utilize solvents and cleaning agents that are either biodegradable or consistent with acceptable safety, health and environmental concern practices.

(b) The Contractor is responsible for handling and clean-up of fuel, oil, or any contamination on airport ramps, parking areas, landing areas, etc., when caused by Contractor aircraft or personnel.

(c) The Government may assign an area to be utilized by the Contractor for storage of equipment used in support of Contract performance. Oil, solvents, parts, engines, etc. shall be stored and utilized in a manner consistent with acceptable safety, health and environmental concerns.

(d) The Contractor shall immediately report any spill of fuel, hazardous chemical, regulated waste, or hazardous substance to the CO and spill-reporting authority.

(e) The Contractor is responsible for aircraft wash down at all base facilities as needed. Potable and non-potable water will be available at Government airtanker base facilities for contractor’s use.

(f) The Contractor is not relieved from compliance with Occupational Safety and Health Administration (OSHA) and Environmental Protection Agency (EPA) rules and regulations while under contract to the government.

(g) The contactor is responsible for maintaining operations in compliance with Federal and State regulations regarding waterway invasive species and/or airspace restrictions for conservation of bird habitat.

(h) Aquatic Invasive Species Aerial Fire Operational Guidance 6/21/2013

(1) Prevention –

(i) Obtain local unit information on known aquatic invasive species locations, whenever possible.

(ii) Avoid using bodies of water with known aquatic invasive species infestations.

(iii) Avoid dipping, snorkeling, or scooping water from multiple water sources within the same operational period to minimize cross-contamination of water sources.

(iv) Use deeper (blue) water whenever possible. Avoid areas that will intake mud or plants.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(2) Inspection and Cleaning –

(i) Daily or when possible during maintenance and operations, visually inspect water handling equipment (buckets, intakes & tanks) to remove any plant or animal material.

(ii) When contamination is suspected or contact with untreated water has occurred, clean and sanitize accessible, exposed surfaces with hot (> 140°F) water for 5 minutes before moving to new, unconnected water sources or new incidents.

(iii) Clean and sanitize accessible, exposed surfaces with hot (> 140°F) water for 5 minutes as part of scheduled maintenance when possible.

(iv) When hot (> 140°F) water is not available or practical, use plain treated water to flush unattached invasive species from the system. Alternatively, dry equipment in the sun when quick fire suppression turnaround is not required (effective drying times vary by aquatic invasive species from 3 hours to 5 days).

 

C.10

PERSONNEL

(a) Homeland Security Presidential Directive (HSPD) 12 background investigations are no longer required by contract. Flight crew member record checks are required in accordance with 49 USC 44703 and 49 CRF 1544.230, regardless of the type of operation being conducted (parts 91,121,125,133,135,137 or public aircraft). The contractor will request, receive, and evaluate performance and safety related information (as specified by the law and regulation) before allowing any pilot to begin service as a flight crew member under this contract. Records of compliance will be made available for review when requested by the contracting officer or designated government representative.

(b) Crewmember Approvals

(1) The Contractor shall submit a completed Airplane Pilot Qualification Application for each Flight Crewmember. At the discretion of the Government, crewmembers may be required to complete a competency and mission proficiency check. The check shall be conducted in a government approved contracted aircraft supplied at no expense to the Government.

(2) Upon satisfactory completion of the check, the pilot will be issued an Interagency Pilot Qualification Card documenting the missions each pilot is approved to perform in the aircraft to be flown.

(3) Pilots will be evaluated in accordance with the Interagency Airplane Pilot Practical Test Standard Guide. The most recent guide can be found at:

https://www.doi.gov/sites/doi.opengov.ibmcloud.com/files/uploads/Airplane Pilot Practic al Test Guide 2012.pdf

c) Flight Engineer (FE) – if required

(1) Shall have a current FAA Flight Engineer (FE) Certificate with appropriate rating issued under 14 CFR Part 63 and meet currency requirements of 14 CFR Part 91.529 with a minimum of 5-hours within 60-days prior to the start of accepting any orders under the contract.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(2) Valid Class II FAA Medical Certificate

(3) Current authorization from Contractor.

(d) Water Scooper Second-In-Command (AKC) - Requirements

(1) Commercial Pilot Airplane Certificate with Instrument and Multi-Engine land and sea or aircraft type rating.

(2) Valid Class II (or Class I) FAA Medical Certificate.

(3) AKC shall meet requirements of 14 CFR Part 61.55 and 61.56.

(4) Completion of the NAFA course once and NAFA III (aka NAFA Refresher) once every 3 years.

 

Pilot-In-Command (Airplanes)			800 hrs
Pilot hours in the preceding 12-months			100 hrs	1

 

1

Or performed as an AKC in the past 12-months on a minimum of 10 dispensing sorties or received a Type rating (or PPE) in the make and model to be flown in the past 12-months. Pilots previously designated as AKC but with a break in performance who have not acted in that capacity during the previous 36-months, shall demonstrate their ability in flight aboard the aircraft to a designated Airtanker Pilot Inspector during the annual pilot approval process.

(e) Water Scooper Pilot-In-Command (AKP) Minimum Requirements

(1) Commercial Pilot Airplane Certificate with Instrument rating or an Airline Transport Pilot (ATP) with appropriate Category and Class and an Unrestricted Type Rating for the aircraft to be flown.

(2) Valid Class II (or Class I) FAA Medical Certificate.

(3) Proof of completion of annual simulator training in standard operating procedures, Crew Resource Management (CRM), Controlled Flight into Terrain (CFIT) prevention, instrument currency, and emergency procedures. Annual attendance at a professional simulator training center is required.

(4) Completion of the National Aerial Firefighting Academy (NAFA) III (aka NAFA Refresher) course once every 3 years.

(5) PICs shall meet 14 CFR Part 137.53 congested area requirements. (Pilots not meeting this requirement may be issued an AKP card provided the limitation is noted on the card by the Airtanker Pilot Inspector and a qualified AKI is assigned to every mission).

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(6) PICs shall meet the requirements of 14 CFR Part 61.58(a) and instrument currency requirements of Part 61.57(c), (d), or (e) proficiency check, or Part 121 equivalency. Part 121 equivalency may be accomplished in FAR part 142 approved simulator as per 61.57 (a)(3), (b)(2), (c)(1) and (d)(1)(ii), and as per 61.58 (e).

(7) At the CO’s discretion, pilots shall pass a competency and mission proficiency flight check in make and model aircraft, conducted over typical terrain.

(f) AKP Experience

Pilots shall be FAA qualified, FAA current, proficient, and approved for their assigned crew position and shall have accumulated the minimum flight hours listed below. Flight hours shall be determined from a certified pilot log. Further verification of flight hours may be required at the discretion of the CO.

 

Pilot (Total Time)			1500 hrs
Pilot-In-Command (Airplane)			1200 hrs
Pilot-In-Command Breakdown
Time shall be accumulated after the issuance of a unrestricted type rating in make and model			25 hrs	1
Category (airplane) and class (multi-engine) to be flown			200 hrs
Multi-engine aircraft over 12,500 pounds. Time shall be accumulated after receiving an unrestricted type rating.			100 hrs	2
During preceding 12-months (Airplanes)			100 hrs	3
Instrument (50-hrs Actual)			75 hrs
Night flying			100 hrs
Night Flight Experience must include at least 3 takeoffs and landings, to full stop, in category and class, over 12,500 lbs, during the preceding 90-days of the annual agency pilot inspection.
Typical terrain (mountainous and low-level below 1000 AGL)			200 hrs
Within 60 days prior to annual agency Pilot Inspection in make and model, to include 5 takeoffs and landings from the left seat			5 hrs	4
Complete mission training flights by demonstrating and documenting proficiency in dispensing a minimum of two full loads of water to a contractor designated mission training pilot.			2 hrs

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

Demonstrate dispensing a minimum one full load of water in typical terrain under the observation of an Airtanker Pilot Inspector in the make and model of Water Scooper(s) to be flown. For AKTPs dispensing loads for the Airtanker Pilot Inspector shall be demonstrated from both the (left) and (right) seat as required

 

1

The 25-hours of PIC required shall have been within the past 36 months with an Unrestricted Type rating in make and model to be flown. Time shall be accumulated after the issuance of the type rating. The time in the make and model to be flown may be reduced under this contract to 10-hours provided the pilot holds or previously held an Initial Attack (AKI) rating and completes training in maneuvers simulating Water Scooper dispensing operations in the make and model to be flown.

2	Pilots who have flown as SIC in multi-engine Water Scooping operations may count up to 50% of that time (up to 50 hours) toward the 100-hours PIC requirement (left seat).

3	If the PIC does not have 100 hours in the last 12 months an AMOC (alternate means of compliance) must be required from the Standardization Branch.

4	Three hours may be credited from an approved simulator that is of the same make and model to be flown. Takeoffs and landings shall be in the actual aircraft.

(g) Initial Attack Captain (AKI) Qualification Process

(1) Contractors shall submit in writing AKI candidates to the CO.

(2) Candidates shall be carded as an AKP for the aircraft being flown.

(3) Candidate shall complete 75-hours flight time on missions with going fires in the past 36-months of which 25-hours shall be as an AKP.

(4) Candidate shall complete a minimum of 25-missions on active fires under the supervision of an AKTP aboard the aircraft. A qualified LP (or ASM) shall supervise and observe all missions. Fire missions shall be documented in the pilot’s logbook as to date, fire, and identity of qualified observer. (Completed mission is defined as separate drops, partial or full loads, and where varying approaches and departures are performed).

(5) Candidates shall identify themselves as an “IA Candidate” to qualified observers when checking in over the fire on each mission.

(6) Candidates shall be evaluated and recommended by three observers who are designated as LP (or ATP) one of whom shall be an Airtanker Pilot Inspector.

(7) An Airtanker Pilot Inspector shall observe one or more missions while on board the aircraft.

(8) AKI Candidate is reviewed by the Government and either approved or disapproved based on performance.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(9) Recurrency for qualified AKI. Pilots who have not flown as an AKI within the past 36-months prior to contract award shall complete 5-missions on active fires dropping full loads of water (conducted with an AKTP) before being re-certified as an AKI by an Airtanker Pilot Inspector.

(h) Initial Attack Training Pilot (AKTP)

(1) Water Scooper operators are responsible for establishing written procedures for accomplishing Initial Attack training requirements during mission operations. A copy of these procedures shall be provided to the Airtanker Pilot Inspector for review and will be considered when approving Initial Attack Training Pilots. A copy of the procedures shall be forwarded to the CO but is not required in the proposal.

(2) Water Scooper operators are responsible for nominating Initial Attack Training Pilot(s) within their company. Contractors shall submit in writing eligible candidates offered to be designated as an AKTP to the CO.

(3) Candidates shall be current AKI with 2-years of experience.

(4) Candidate shall demonstrate drop proficiency from the (right) seat of the Water Scooper to be flown under the observation of an Airtanker Pilot Inspector.

(5) AKTPs may perform the make and model experience requirements from either the (left) and/or (right) seat.

(i) Mechanic

(1) The contractor shall furnish 1 full time mechanic for each aircraft. The mechanic shall maintain the aircraft in accordance with requirements specified within this contract. The mechanic shall meet the requirements of 14 CFR Part 43.7(b) or 43.7(c).

(2) The mechanic shall have 12-months experience in maintaining the make and model of aircraft being operated. Experience on similar category of aircraft may be evaluated and accept on a one for one basis.

(3) Mechanics shall have satisfactorily completed a manufacturer’s field or line maintenance course for the make and model of aircraft. For aircraft without training courses available the contractor must certify in writing that the mechanic has had in-house training necessary to maintain the aircraft offered. The contractor may be requested to provide a syllabus of the training program. Contractors shall submit a list of qualified personnel with their proposal and update the list annually to the CO 30 days prior to the annual aircraft being inspected by the FS.

(4) Mechanics may be inspected to ensure they meet the contract requirements. Only those individuals whose past experience can be verified from log books, employment records, etc., will be approved for contract use.

(5) Mechanic Required Maintenance Human Factors Training

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(a) Initial Human Factors Training

Mechanics assigned to the aircraft under this contract shall complete the no cost FAA Safety Team, Maintenance Hangar online training courses ALC-258, and ALC-534 and shall have certificates of completion placed in the employees training file. Certificates shall be made available to USFS inspectors during the pre-use inspection.

(b) Recurring Maintenance Human Factors Training

Mechanics assigned to the aircraft under this contract shall have recurring

Maintenance Human Factors training annually and consist of either of the following:

 

(1)

Any two FAA courses identified in the matrix below or

 

(2)

Aviation Maintenance Resource Management or Aviation Maintenance Human Factors training provided by a third party vendor or contractor developed course work with a syllabus provided to the government.

The FAA training can be found at the following web site:

https://www.faasafety.gov/gslac/ALC/course catalog.aspx?view=AMT

Required online training:

 

Course Number		Course Name		Type of Training		Training Hours
ALC-258		Human Factors Primer for Aviation Mechanics		Initial		1.5 Hour
ALC-534		Follow Procedures The Buck Stops Here		Initial		1 Hour
ALC-37		Failure to Follow Procedures INSPECTIONS		Recurring		1 Hour
ALC-67		Failure to Follow Procedures - Installation		Recurring		1 Hour
ALC-174		Fatigue Countermeasure Training.		Recurring		2 Hours
ALC-180		Aircraft Maintenance Documentation for AMT’s		Recurring		1 Hours
ALC-327		Maintenance Error Avoidance		Recurring		2 Hours

(5) Contractors shall submit a list of qualified personnel with their proposal and update the list annually to the CO 30 days prior to the annual pre-use inspection by the USFS.

 

C.	11 ADMINISTRATIVE MATTERS

(a) Personnel Conduct

(1) Replacement of Contractor Personnel

(i) Contractor employees required to work or reside on Federal property (National Parks, Refuges, Indian Reservations, etc.) are expected to follow the facility manager’s rules of conduct that apply to both Government or non-Government personnel working or residing at these facilities. The COR will make available a copy of such rules. The Contractor may be required to replace employees who do not comply with these rules of conduct.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(ii) The Contractor must replace any employee who performs unsafely, ineffectively; refuses to cooperate; is unable or unwilling to adapt to field living conditions; or whose general performance is unsatisfactory, disruptive or detrimental to the purpose for which contracted.

(iii) The CO will notify the Contractor of all known unsatisfactory personnel conduct or unsafe performance. The employee may be afforded an opportunity for corrective action when the conditions warrant.

When directed by the CO, the Contractor must replace unacceptable personnel not later than 24 hours after such notification, or as otherwise mutually agreed. The decision as to unacceptability will be at the sole discretion of the CO.

(2) Suspension of Pilot

(i) Upon receipt of written correspondence which indicates a serious safety concern, the Government may suspend the pilot.

(ii) Upon involvement in an Aircraft Accident or National Transportation Safety Board (NTSB) Reportable Incident (see 49 CFR Part 830), pilots will be suspended from duties and as applicable from any other activity authorized under the Interagency Pilot Qualification card(s), pending the investigation outcome.

(iii) Upon involvement in an Incident-with-Potential as defined under mishaps, pilots and mechanics may be suspended from duties and as applicable from any other activity authorized under the Interagency Pilot Qualification card(s), pending the investigation outcome.

 

C.12	RANDOM DRUG TESTING

(a) Drug-Free Work Place (FAR 52.223-6) (MAY 2001), hereby incorporated by reference, requires the contractor to maintain a drug free workplace and publish a statement notifying its employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the contractor’s workplace and specifying the action that will be taken against employees for violation of such prohibition.

(b) Reference FAA Part 121-135 Appendix I Drug Testing Program.

 

C.13	SUBSTITUTION OR REPLACEMENT OF PERSONNEL, AIRCRAFT, AND EQUIPMENT

(a) The Contractor may request the use of substitute personnel, aircraft, or equipment that was not initially approved for use. All proposed substitutes must meet the contract specifications and be subject to inspections and approvals identified herein prior to use.

The Contractor must submit a written request for inspections of substitutes to the COR five (5) days prior to the scheduled arrival at the site. Requests received with fewer than five days’ notice will be accomplished as permitted by the COR’s schedule. The Government may charge the Contractor for the cost of any substitute inspections in accordance with C-13(d) below.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(b) The Contractor shall transport substitute personnel, aircraft, or equipment to the point of use at their expense.

(c) When pilots are exchanged or replaced, they shall be qualified and proficient in the special mission and FAA current in the aircraft. Training and familiarization costs, including any required flight time up to 2-hours, shall be accomplished at the Contractor’s expense. The CO will determine the necessary amount of flight time up to 2-hours. This is not intended to affect cross shifting of pilots that are familiar with the operating area or to affect approved relief pilots.

(d) Re-inspection Expenses

(1) The Contractor shall be liable for all Government incurred re-inspection costs. Inspection expenses may be deducted from payments due the Contractor.

(2) Costs may include, but are not limited to, inspector(s)’ time to include travel time at $75.00 per hour, and transportation and subsistence at actual cost.

 

C.14	FLIGHT HOUR AND DUTY LIMITATIONS

(a) All flight time, regardless of how or where performed, except personal pleasure flying, shall be reported by each Flight Crewmember and used to administer flight hour and duty time limitations. Flight time to and from the Assigned Base as a flight crewmember (commuting) shall be reported and counted toward limitations if it is flown on a duty day. Flight time includes, but is not limited to: military flight time; charter; flight instruction; 14 CFR Part 61.56 flight review; flight examinations by FAA designees; any flight time for which a flight crewmember is compensated; or any other flight time of a commercial nature whether compensated or not.

(b) Pilots

(1) Flight time will be measured using the information in C.25

(2) Pilots shall have 2 (two) 24 hour time periods off duty during any 14-day period.

(3) Flight time shall not exceed a total of 8-hours per day.

(4) Pilots accumulating 36 or more flight hours in any 6-consecutive duty-days shall be off duty the next day. Flight time shall not exceed a total of 42-hours in any 6-consecutive days. After any 1-full off-duty day, pilots begin a new 6-consecutive day duty-period for the purposes of this clause, providing during any 14-consecutive day period, each pilot shall have 2 full days off-duty. Days off need not be consecutive. Contractors may propose alternate schedules for crew days off (e.g. 12 on and 12 off).

(5) Assigned duty of any kind shall not exceed 14-hours in any 24-hour period. Within any 24-hour period, pilots shall have a minimum of 10-consecutive hours off-duty immediately prior to the beginning of any duty day.

Local travel up to a maximum of 30-minutes each way between the work site and place of lodging shall not be considered duty time. When one-way travel exceeds 30-minutes, the total travel time shall be considered as part of the duty day.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(6) Duty includes flight time, ground duty of any kind, and standby or alert status at any location.

(7) Pilots may be relieved from duty for fatigue or other causes created by unusually strenuous or severe duty before reaching duty limitations.

(8) During times of prolonged heavy fire activity, the CO may issue a notice reducing the pilot duty-day/flight time and/or increasing off-duty days on a geographical or agency-wide basis. When a notice is issued, the Government representative will provide a copy of the notice and the procedures for exemptions.

(9) Flights point-to-point (airport-to-airport, etc.) with a pilot and co-pilot shall be limited to 10-flight hours per day. (An aircraft that departs “Airport A,” flies reconnaissance on a fire, and then flies to “Airport B,” is not point-to-point).

(10) When pilots act as a mechanic, mechanic duties in excess of 2-hours shall apply as flight time on a one-to-one basis toward flight time limitations.

(11) Relief, additional, or substitute pilots reporting for duty under this contract shall furnish a record of all duty and all flight hours during the previous 14-days.

(c) Mechanics

(1) Within any 24-hour period, personnel shall have a minimum of 8 consecutive hours off duty immediately prior to the beginning of any duty day. Local travel up to a maximum of 30-minutes each way between the work site and place of lodging shall not be considered duty time. When one way travel exceeds 30-minutes, the total travel time shall be considered as part of the duty day.

(2) Mechanics shall have 2 (two24 hour time periods off duty during any 14-day period.

(3) Duty includes standby, work, or alert status at any location.

(4) Mechanics may be removed from duty for fatigue or other causes created by unusually strenuous or severe duty before reaching duty limitations.

(5) The mechanic shall be responsible to keep the Government apprised of their ground duty limitation status.

(6) Relief or substitute mechanics reporting for duty under this contract may be required to furnish a record of all duty time during the previous 14-days.

(7) A mechanic will be assigned to each aircraft. The mechanic will be allowed to fly on all repositioning flights. At the end of the day, if the contractor requires, the aircraft will either be returned to the mechanic’s location or with CO approval, the mechanic may be taken to the aircraft, at the Government’s expense.

Maintenance personnel are only allowed to fly on the aircraft during contract availability when the aircraft is repositioning to another base. If the aircraft is on a fire dispatch mission and is relocating to a new base, the mechanic may be aboard the aircraft dispensing water for the first fuel load while enroute to the new base.

 

33

Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

C.15	ACCIDENT PREVENTION AND SAFETY (SEE EXHIBIT 10 – SYNOPSIS OF SAFETY PROGRAM)

(a) The Contractor shall furnish the CO with a copy of all reports required to be submitted to the FAA in accordance with 14 CFR that relate to pilot and maintenance personnel performance, aircraft airworthiness or operations.

(b) Following the occurrence of a mishap, the CO or designated representative will evaluate whether noncompliance or violation of provisions of the contract, the FAA applicable to the Contractor’s operations, company policy, procedures, practices, programs, and/or negligence on the part of the company officers or employees may have caused or contributed to the mishap.

(c) The Contractor shall keep and maintain programs necessary to assure safety of ground and flight operations. The development and maintenance of these programs are a material part of the performance of the contract. Examples of such programs are (1) personnel activities, (2) maintenance, (3) safety, and (4) compliance with regulations. When, in the sole judgment of the CO, the safety programs do not adequately promote the safety of operations, the Government may terminate the contract for cause as provided in the “Contract Terms and Conditions”.

(d) Upon request of the government, the contractor will provide copies of CVR, FDR, OLMS, etc. data following a mishap or at the discretion of the government. Costs incurred for compliance with providing copies of the CVR, FDR, and OLMs to the USFS will be reimbursed by the Government.

(e) The Contractor shall fully cooperate with the CO in the fulfillment of this clause. The CO may suspend performance of this contract work, during the evaluation period used to determine cause as stated above.

(f) The Contractor is required to provide updates to their SMS Plan/safety program to the CO throughout the life of the contract.

 

C.16

MISHAPS

(a) Reporting

(1) The Contractor must immediately, and by the most expeditious means available, notify the NTSB AND the agency ASM when an “Aircraft Accident” or NTSB reportable “Incident” occurs.

(2) The toll free 24-hour Interagency Aircraft Accident Reporting Hot Line number is:

 

•

1-888-4MISHAP (1-888-464-7427)

 

•

The ASM may be contacted during normal work hours by calling (208) 387-5607

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(b) Forms Submission

(1) Following an “Aircraft Accident” or when requested by the NTSB following notification of a reportable “Incident,” the Contractor must provide the agency ASM with information necessary to complete a NTSB Form 6120.1/2 “Pilot/Operator Aircraft Accident Report”.

(2) The Contractor must submit a “SafeCom” to the agency ASM within 5 days upon the occurrence of any condition, observance, act, maintenance problem, or circumstance which has potential to cause an aviation-related mishap. Submission via the internet at http://www.safecom.gov/ is preferred. Blank SafeComs can be obtained from agency ASMs. The NTSB Form 6120.1/2 does not replace the Contractor’s responsibility, within 5-days of an event, to submit to the USFS a “SafeCom” to report any condition, observance, act, maintenance problem, or circumstance that has potential to cause an aviation-related mishap.

(3) Blank SafeComs and assistance in submitting SafeComs can be obtained from the USFS. SafeComs may be submitted electronically at: www.safecom.gov

(c) Wreckage Preservation

(1) The Contractor shall not permit removal or alteration of the aircraft, aircraft equipment, or records following an “Aircraft Mishap” which results in any damage to the aircraft or injury to personnel until authorized to do so by the CO. Exceptions are when threat-to-life or property exists; the aircraft is blocking an airport runway, etc. The CO shall be immediately notified when such actions take place.

(2) The NTSB’s release of the wreckage does not constitute a release by the CO, who shall maintain control of the wreckage and related equipment until all investigations are complete.

(d) Investigation

The Contractor shall maintain an accurate record of all aircraft accidents, incidents, aviation hazards and injuries to Contractor or Government personnel arising in the course of performance under this Contract. Further, the Contractor fully agrees to cooperate with the USFS during an investigation and make available personnel, personnel records, aircraft records, and any equipment, damaged or undamaged, deemed necessary by the USFS. Following a mishap, the Contractor shall ensure that personnel (Pilot, mechanics, etc) associated with the aircraft will remain in the vicinity of the mishap until released by the CO.

(e) Related Costs

The NTSB or USFS shall determine their individual agency investigation cost responsibility. The Contractor will be fully responsible for any cost associated with the reassembly, approval for return-to-Contract availability, and return transportation of any items disassembled by the USFS.

(f) Search, Rescue, and Salvage

The cost of search, rescue and salvage operations made necessary due to causes other than negligent acts of a Government employee shall be the responsibility of the Contractor.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

C.17	PERSONAL PROTECTIVE EQUIPMENT

(a) General

The following personal protective equipment shall be furnished by the Contractor, be operable and maintained in serviceable condition as per appropriate manufacturer’s specifications.

(b) Clothing

(1) While flying, contractor personnel shall wear long-sleeved shirt and trousers (or long-sleeved flight suit) made of fire-resistant polyamide or aramid material, leather boots and leather, polyamide, or aramid gloves. A shirt with long-sleeves overlapping gloves, and long-pants overlapping boots by at least 2-inches, shall be worn by the pilot(s). Personnel shall wear clothing made of fire-resistant synthetic material under the fire-resistant clothing described herein.

(2) Nomex or other material proven to meet or exceed specifications contained in MIL-C-83429A may be worn. Currently, the following “other” materials meet this specification:

(i) FRT Cotton Denim Cloth, MIL-C-24915

(ii) FRT Cotton Chambray Cloth, MIL-C-24916

(3) Clothing not containing labels identifying the material either by Brand Name or MIL-Spec will not be acceptable.

(c) Contractor personnel must wear a personal flotation device (PFD) for all flights requiring water scooping operations. This equipment must be maintained in serviceable condition in accordance with the manufacturer’s instructions. This equipment may, but is not required to, meet the standards of 14 CFR Part 135.167(a)(1). Automatic inflation (water-activated) PFDs are not authorized.

(d) Government personnel shall wear the same personal protective equipment as specified for the flight in (a), (b), and (c) above.

 

C.18	INSPECTION AND ACCEPTANCE

(a) Pre-Use Inspection of Personnel and Equipment

(1) When determined necessary by the Contracting Officer the Government will conduct a pilot flight evaluation to verify pilot(s)’ ability to perform under this contract. The evaluation may include but is not limited to: weight and balance data, aircraft performance charts, density altitude considerations, and actual flying of the aircraft. Portions of the evaluation may be evaluated orally. A pilot must also be capable of demonstrating proficient operation of all aircraft equipment during an evaluation flight.

(2) The aircraft used for the evaluation(s) must be the same make, model, and series awarded for this contract and be equipped with dual controls. Flight evaluation(s) will usually be performed in areas that provide access to terrain similar to that to be flown during the contract period. Flight evaluations are conducted at the Contractor’s expense.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(3) During the flight evaluation, pilot inspectors retain discretionary authority in determining the competency of the pilot. The Government will make the final determination as to the pilot’s ability to successfully meet contract requirements.

(4) Services provided under this contract require US Forest Service special use flight activities as identified herein. Pilots must have satisfactorily completed an agency initial and/or periodic flight evaluation(s) for these activities before being approved for use under the contract, unless otherwise indicated in the contract. The COR will provide detailed information concerning the types and frequency of special use pilot flight evaluations when requested.

(5) Flight crews shall review an annual operational safety briefing provided by the Government.

(b) Aircraft Pre-Use Inspection

(1) The Contracting Officer or the Contracting Officer’s duly authorized representative will inspect and accept the supplies and or services to be provided under this Contract. Approvals are only given for aircraft, pilots and services performing USDA Forest Service operations performed under this contract.

(b) Inspection and acceptance will be performed at designated locations determined after award.

(c) Pre-Use Inspection of Personnel and Equipment

The aircraft offered shall be multi-engine, turbine powered amphibious water scooper aircraft. The aircraft offered shall have been conformed to the TCDS, have all needed STCs, have been issued an Airworthiness Certificate, have IAB full or interim approval and be fully compliant with the solicitation.

Each year prior to use of aircraft and crews covered by this contract, the Government will conduct pre-use inspections of aircraft for compliance with the specifications and conditions. After award of the contract and any renewal thereof, an inspection of the contractor’s equipment and personnel will be made prior to any use. Inspections may be scheduled by mutual agreement between the Contracting Officer and the Contractor. Pre-Use Inspections will be scheduled between February 1 and May 31 of each year. Inspection schedule, priority and determination of need shall be at the government’s discretion. The inspection will take place at the contractor’s FAA Certificated Repair Station, or other locations as approved by the Contracting Officer.

(1) The Scooper, flight crew, mechanics, and all other contractually required equipment will be made available for inspection as scheduled by the CO.

(2) Performance tests, including takeoff, landing, and tactical flying to ascertain that aircraft and pilot meet specifications may be required by the CO.

(3) Additional aircraft identified by individual registration number and Serial Number that are not yet operational will have until December 31, 2022 to be inspected and approved under this agreement (Carded). Aircraft line items not carded/approved by December 31, 2022 will be terminated.

 

37

Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(a)

Pre-use inspection shall be scheduled by the Contractor with the Government within 60 days after award. At the scheduled inspection, the contractor shall provide a complete listing of all FAA ADs and Manufacturer’s Mandatory Service Bulletins (MSBs) applicable to the make, model, and series of aircraft being offered. Documentation of compliance to each AD and MSB will include date and method of compliance, date of recurring compliance, and an authorized signature and certificate number will be recorded. The list shall be similar to that shown in AC 43-9, as amended.

 

(b)

All components or items installed in the offered aircraft that are subject to specified time basis or schedule (time/calendar life) for inspection, overhaul, or replacement shall be listed and made available to the Government at time of inspection. The list shall include component name, serial number, service life or inspection/overhaul time, total time since major inspection, overhaul, or replacement and hours/cycles calendar time remaining before required inspection, overhaul, or replacement. The list shall be similar to that shown in AC 43-9, as amended

 

(c)

The Contractor may be required to furnish a copy of the aircraft inspection program selected under 14 CFR 91.409, Operations (if applicable) and Part 145 Repair Station Manuals and revisions.

 

(d)

The items described below shall be made available at the pre-use, or renewal inspection:

(i) Aircraft, engine and propeller logbooks/records

(ii) Copy of 14 CFR 137 and Operations Specifications, if applicable

(iii) Complete copy of awarded Contract, including modifications, with each aircraft

(c) Pre-Use Inspection Expenses

(1) All operating expenses incidental to the inspection shall be borne by the Contractor.

(2) The Contractor will not be charged for the costs incurred by the Government on the initial pre-use inspection when the inspection occurs at the contractors FAA Certificated Repair Station, or at other locations identified at the government’s discretion.

Government costs incurred during these inspections will not be charged to the Contractor.

(d) Re-inspection Expenses

When re-inspection is necessary because Contractor equipment and/or personnel did not satisfy the initial inspection, or when inspecting substitute personnel and/or

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

equipment subsequent to the initial pre-use inspection, the Contractor may be charged the actual costs incurred by the government in performing the re-inspection. Re-inspections will be performed at a time and location mutually agreed to by the Contractor and CO.

(e) Inspections During Use

(1) At any time during the Contract period, the CO may require inspections/tests as deemed necessary to determine that the Contractor’s equipment and/or personnel currently meet specifications. Government costs incurred during these inspections will not be charged to the Contractor.

(2) Should the inspection/tests reveal deficiencies that require corrective action and subsequent re-inspection, the actual costs incurred by the Government may be charged to the Contractor.

(3) When the aircraft becomes unavailable due to mechanical breakdown, the Government reserves the right to inspect the aircraft after the Contractor’s mechanic has approved the aircraft for return to service. For items covered under 14 CFR Part 135.415, the Contractor shall furnish the CO with a completed copy of FAA Form 8010-(4) Malfunction or Defect Report, or a Maintenance Malfunction/Information Reporting Form (as applicable).

 

C.19	PROFICIENCY FLIGHTS

If the Pilot-in-Command (PIC) of the mission crew has not flown the contract line item aircraft type/make/model while on a USFS contract within 30 days, the PIC shall have a proficiency flight in the contract line item aircraft type/make/model prior to executing any flights supporting USFS operations.

The flight shall consist of, but not be limited to a simulated drop, which shall be a non-revenue flight of no less than 30 minutes of flight time not to include startup, taxi or shutdown of the aircraft. Or,

A ferry flight of no less than 30 minutes while unloaded with no low level flight profiles. This may be a revenue flight if repositioning to another airtanker base for an ordered fire mission. All other Ferry flights for currency/proficiency shall be non-revenue. Or,

A Level D Simulator, of the same Type Rating as the Mission Aircraft may be used for PIC proficiency. Flight time in aircraft or simulator other than the contract line item aircraft type/make/model will not count towards pilot proficiency.

Pilot-in-Command scheduling and proficiency is determined by the vendor with oversight by the WO Pilot Standardization Branch and the National Airtanker Program Manager.

If a PIC requires a proficiency flight the PIC may request a proficiency break at the beginning of the duty day. The aircraft will remain in available status while performing the required flight. However, if at any time until the PIC is proficient and the aircraft is requested for a mission and cannot perform that mission within 60 minutes of the request that aircraft will be assessed unavailability from the beginning of the duty day up until the PIC is proficient and able to respond to the request.

 

39

Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

FAA minimums are not a substitute for USFS proficiency requirements. These requirements supersede all previous contract language regarding currency/proficiency.

 

C.20	AIRCRAFT SECURITY INSPECTIONS

Following a security incident involving the aircraft, or upon direction of the Contracting Officer or Government security official where the aircraft is operating, the Contractor will submit to a security inspection of the aircraft. The aircraft will not return to operational use until the security inspection has been completed. No availability will be deducted during this period.

 

C.21	PERIOD OF PERFORMANCE (AGAR 452.211-74) (FEB 1988)

The Period of Performance is 4 years starting June 3, 2021.

 

C.22	MISSION ORDERING PROCEDURES

The government intends to have IDIQ contracts with multiple vendors for Water Scooper services.

Orders for services may be placed only by those identified herein to place orders. Orders for fire incidents will only be placed by the Contracting Officer. Contractors shall not accept orders or dispatches from sources other than the National Interagency Coordination Center (NICC) or the agency specific Contracting Officer. The Government does not guarantee the placement of any orders for service under the Contract and the Contractor is not obligated to accept any orders. However, once the Contractor accepts an order, the Contractor is obligated to perform in accordance with the terms and conditions stated herein.

(a) Orders for service will be placed with the contractor subject to the following:

(1) Standard Orders for service will be placed with the Contractor as needed. Orders will be filled based on best value trade-off considering performance/capability, location, availability, cost, and operational necessity. The importance of each criteria may be different for each activation based on need.

(2) Emergency Orders may be placed with Contractors as needed. These orders will utilize the existing list prices to make a best value decision under urgent and compelling circumstances.

(3) It is the contractors’ responsibility to keep the aircraft desk at NICC informed on the location and availability of their aircraft for fire and project assignments. Failure to do so ay result in missed activations. The Phone number at NICC is 1-208-387-5400, or for flight following 1-800-994-6312. If the contractor has not kept NICC currently informed on the location and status of the aircraft they will be considered not available for work under the contract.

(b) Point-of-Hire shall be the Contractor’s Principle Base of Operations as specified in Section B or the location of aircraft at time-of-hire.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(c) The Assigned Work Location will be determined at the time the order for services is placed.

The Government’s urgency in acquiring services may be a factor and override any other criteria identified above in accordance with the Federal Acquisition Regulation. When receiving an activation call, the Contractor shall confirm their availability and ability to meet specified timeframes within 2 hours of the activation request.

If the Contractor cannot be reached or is not able to meet the date and time needed, the Government may proceed with contacting the next Water Scooper determined to meet the above criteria. An order may be placed orally or electronically but will be confirmed in writing by a Government resource order.

The Government will generate Task Orders numbers for each activation. The task order number is to be referenced on all official communication starting upon issuance of the order. Once activated, documentation of orders placed for tactical response will include at a minimum:

 

a)

Incident Number, Task Order Number, Resource Order Number and name of the incident

 

b)

Date, Time and Location to report to

 

c)

Frequencies

 

d)

Air and Ground Contact Information

 

e)

Incident Job Code

 

C.23	AVAILABILITY

Should no schedule be directed by the Government, the pilot shall arrive to the facility at 0900L to begin their duty day.

 

1.

Equipment. Water Scoopers shall be stationed and remain fully operational at their Assigned Work Location (AWL).

 

2.

Personnel. Each day Contractor’s flight crew shall be in one of the following conditions of availability:

(a) Standby

 

(i)

Personnel shall be on standby during the hours stipulated each day by the CO. The first 9-hours of standby will be considered the base or normal standby hours. During this time, the aircraft shall be immediately available and strive to be airborne within 15-minutes. Delays caused by local air traffic, FAA flight planning and filing for extended dispatches, taking on additional fuel for extended dispatches, preparation for flights into instrument conditions, crews released for lunch by base managers that are delayed in returning, proficiency flights, and other causes beyond the pilot’s control will not be considered a part of the 15-minutes.

 

(ii)

Availability is not required when the pilot is off duty under the Flight and Duty Limitations.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(b) Extended Standby.

Hours of standby in excess of the first 9 hours may be ordered by the National, Geographical, or Local coordination centers, but shall not exceed 14 hours.

(c) Authorized Breaks

(i) The aircraft may be released from standby for scheduled or preventative maintenance and the Contractor will continue to be paid the availability rate. The Contractor shall provide a reasonable Estimated Time of Completion (ETOC) with the request for an authorized break. Approval to remove the aircraft from standby will be wholly discretionary by the Government. Periods approved for maintenance can be of any duration. However, once notified by the Government, the aircraft shall be fully operational within 60-minutes and shall not exceed the ETOC by more than 30 minutes.

(ii) Upon advance approval of the COR, crews may be released from standby at the AWL and service will continue to be recorded as available (this will constitute a duty day). When released during the duty day, crews shall inform the COR how they may be contacted should a recall be needed.

(iii) If the aircraft is not scheduled for availability, it may be removed at the contractor’s expense from the operating base for maintenance, provided the Contractor:

(1) Obtains permission from the CO or authorized Representative in advance for taking the aircraft out of service;

(2) Follows the availability schedule set forth by the Government; and

(3) Uses the aircraft only for maintenance test flights or ferry to and from the maintenance facilities, unless the CO specifically approves other use.

(d) Unavailability

(i) The Contractor is unavailable when the aircraft or pilot(s) are not in condition to perform, not in compliance with all contract requirements, or when the pilot or aircraft are not capable of providing service as scheduled by the Government. The Contractor shall report any in-flight mechanical breakdown, and any major maintenance deficiencies that would result in the aircraft becoming unavailable.

(ii) Unavailability status will continue until the cause of the failure is corrected. It is the contractor’s responsibility to inform the COR whenever the crew are available. If consistent failures to respond to dispatch occur, the CO retains the right to require functional flights at Contractor’s expense.

(iii) When the aircraft becomes unavailable due to mechanical breakdown, the

Government reserves the right to inspect the aircraft after the contractor’s mechanic has approved it for return to service. The Contractor will coordinate with the Water Scooper Manager at the AWL to ensure a Government authorized Aircraft Maintenance Inspector has been contacted following a return to service to review the work that was done. A “Return to Contract Availability” may or may not be issued by the Government.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

When responding to a dispatch and an unscheduled maintenance discrepancy occurs, the Contractor will repair the discrepancy and contact the Government once the aircraft has been returned to service. A Government Aviation Maintenance Inspector (AMI) will be responsible for returning the aircraft to availability. The discrepancy shall be reported to the Water Scooper Manager to notify the AMI.

If the return to service is reported within 30 minutes from the time of the original unscheduled maintenance discrepancy (and the aircraft is subsequently returned to availability by an AMI) no unavailability will be assessed. Repeated failures during a duty day may result in assessment of unavailability.

(iv) The Government may exercise its right to termination for cause if there is unavailability in excess of three (3) full consecutive calendar days. Days off do not count toward the three days.

(v) If the aircraft is having maintenance issues that can only be observed or checked by a mechanic during flight, the aircraft will be placed in a condition of unavailability, so a functional check flight can be performed.

(vi) If an aircraft gets dispatched from one base to another and upon landing the aircraft becomes unavailable for a mechanical deficiency the aircraft may continue to collect availability for two hours or the remainder of the day’s availability for the amount of driving time it would take for their support vehicle to arrive at the new base (miles / 55 mph), whichever is greater.

(e) Contractor Stand-Down or Deactivation

(i) The Contractor shall immediately notify the Contracting Officer by telephone, followed up with a written notification (email or letter) to the Contracting Officer, when the Contractor implements a stand-down or when the Contractor de-activates any or all of the aircraft/fleet that is operating in compliance with this contract.

The Contractor’s verbal and written notifications shall include all of the tail number(s) for all the effected aircraft, the rationale for the stand-down/deactivation, and the estimated duration of the stand-down or the deactivation.

(ii) The Contractor shall also notify the Contracting Officer by telephone, followed up with a written notification (email or letter) to the Contracting Officer of the planned reactivation date for each of the effected aircraft. The Contractor’s verbal and written notifications shall include the tail number(s) of all of the reactivated aircraft, the rationale/corrective action plan (if applicable), and the date(s) of the reactivation(s).

(iii) Once a Contracting Officer has been officially notified of a Contractor implemented stand-down and/or deactivation, the Contracting Officer shall notify the appropriate Government officials accordingly.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

C.24	PAYMENT PROCEDURES

(a) All FS-6500-122’s will be electronically packaged and submitted through the Incident Business System (IBS) for payment processing. Payments will be made semi-monthly for services approved. The 122’s will be “bundled” every 2 weeks and sent to the vendor electronically for approval for submission through the IBS system and electronically forwarded to Albuquerque Service Center (ASC) for payment. The 122’s processed during the first half of the month will be processed for payment about the 15th and those accumulated during the last half of the month will be processed about the 1st of the following month.

(b) Preparation for access and use of IBS requires a USDA e-authentication username and password. Instruction for e-authentication and training for your IBS role is now available on the Internet at http://www.fs.fed.us/business/abs/training.php (c) Upon completion of the contract period or any extension thereof, final payment will not be made until all Government-furnished property has been returned and a Contract Release form has been completed. The final Flight Use Report payment will be accompanied by the completed Contract Release and Transfer of Property Form.

 

C.25	FLIGHT TIME MEASUREMENT

(a) Flight time will be paid “block to block”. Flight time will begin when aircraft starts its roll from the pit on an ordered flight and ends when aircraft has taxied to parking, loading, refueling, or warm-up operations areas and has stopped. Flight time consists of a clock time duration not to exceed the time the aircraft leaves the “blocks” with the intention of an ordered flight to its return to the blocks following an ordered flight.

(b) If mechanical problems are encountered during flight and the mission cannot be continued, the aircraft is considered to be unavailable upon landing. Flight time will continue to be paid to the AWL, or the contractor’s maintenance facility, whichever is closest.

 

C.26	PAYMENT FOR FLIGHT

(a) Flight time will be paid for by the Government, at the rates specified in the Schedule of Items.

(b) Payment for flight time will be made only when flight is properly ordered by designated personnel.

(c) The Government does not guarantee any flight time.

(d) Payment will not be made for flights for the benefit of the Contractor such as maintenance tests flights, ferrying to and from maintenance facilities, required flight following engine change,or transportation of Contractor’s support personnel.

(e) No payment will be made for flights when the load is accidentally or carelessly dropped in flight on non-target areas.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(f) If a dispatch is cancelled after 2-engines are operating, or if ordered for repositioning to or from the retardant loading area (i.e. changes in rotation, going on day off, returning from day off, or refueling out of pit area, or for any needed ramp maintenance) payment will be made at 1/10th of the flight rate and coded appropriately.

 

C.27	PAYMENT FOR AVAILABILITY/UNAVAILABILITY

(a) Payment of availability will be made at the applicable daily rate in the Schedule of Items and will be recorded in IBS as appropriate. The aircraft and crew are required to be available for 14 hours each day under hire.

(b) The Government will pay daily availability as specified in the Schedule of Items minus any reductions due to unavailability. The maximum amount of availability to be earned per day is the daily availability offered amount.

(c) Daily Availability will be computed for aircraft and crewmembers will be ordered, measured, and recorded each day by 14 hour increments (maximum 14-hours).

(d) The awarded daily availability rate shall include all fixed and variable costs (depreciation, salaries, overnight allowances, overhead, permanent shop facilities, etc.) incurred in providing continuous service exclusive of those costs directly attributed to actual flight except for extended standby.

(e) Periods of unavailability will be accumulated for the day and posted on the Flight Use Invoice as actual clock unavailability. This amount shall be subtracted from the 14 hours of scheduled duty; availability will be paid for the remainder.

 

C.28	PAYMENT FOR EXTENDED STANDBY

(a) During the period where the flight crew is required to be on standby beyond the first 9 hours required for availability, the Contractor will be paid at an hourly rate (rounded-up to the next full hour) specified in the Schedule of Items for each authorized flight crew member, plus one maintenance crew member. Ordered Standby will be recorded in IBS in whole hours. The maximum daily hours will not exceed 14 hours.

 

C.29	REIMBURSEMENT FOR MOBILIZATION AND DEMOBILIZATION COSTS

(a) The Contractor will be reimbursed for reasonable mobilization and demobilization costs to and from the AWL when services are ordered by the government

(b) Payment will be made for ordered ferry flights to reposition or preposition aircraft.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

C.30	PAYMENT FOR OVERNIGHT ALLOWANCE (PERSONNEL)

(a) (Lower 48) Overnight allowances or Remain-Over-Night (RON) will not be paid under this contract. Overnight allowances shall be included in your daily availability rate for each aircraft offered for all Contractor personnel working under this contract.

(b) (Alaska) The Contractor will be paid the difference between the CONUS, Standard Rate and Alaska per diem/lodging (for the location). Amount for each crewmember when the Contractor is ordered to remain overnight in Alaska.

(c) The Water Scooper Manager and or Base Manager may provide meals, ice, and drinks at the Government’s expense in order to sustain firefighting operations; however, crews should plan to provide their own lunch for standby. In the evening, if the crews are required to be on site/base due to potential for heavy fire activity, or the crew is flying, then appropriate meals may be provided if possible. At cooperator bases, meals will be provided in accordance with local policy

 

C.31	MISCELLANEOUS COSTS TO THE CONTRACTOR

(a) Housing, subsistence, ground transportation, and other expenses will be the responsibility of the Contractor or its employees at the AWL.

(b) The Government will reimburse the Contractor for any airport use costs the Contractor is required to pay when ordered to operate from an airport other than the Contractor’s home base such as airport landing fees, tie-down charges, or other similar type costs. Itemized receipts may be requested by the CO.

(c) Miscellaneous unforeseeable costs not recovered through the agreed payment rates and are the direct result of ordered services may be reimbursed at actual cost if approved by the CO.

 

C.32	PAYMENT FOR FUEL – US GOVERNMENT AIR CARD PROGRAM

Payment for fuel under the AIR Card Program will be paid in accordance with Exhibit 8, Government AIR Card Fuel Program and Exhibit 9-Airtanker Fuel Log.

 

C.33	PAYMENT FOR FUEL – WHEN GOVERNMENT AIR CARD NOT ACCEPTED

Fuel purchased by the Contractor (when the DLA card is not accepted) shall be reimbursed by the Government using the IBS system. The contractor shall exercise prudent discretion in incurring these costs. The Contractor shall retain fuel tickets (receipts) for the cost of all fuel purchase and shall provide a copy of those fuel tickets to the COR and maintain a copy of the fuel tickets (receipts) for a period of one year from the date of the fueling. Cost for fuel shall be entered into IBS for reimbursement at actual cost.

 

C.34	AERIAL WATER SCOOPING AIRCRAFT (AWSA) MANAGER/CONTRACTING OFFICER’S REPRESENTATIVE RESPONSIBILITIES

An AWSA Manager will be assigned to each A/C furnished and act as a designated Contracting Officer’s Representative (COR). In addition to directing the work of the A/C, the Scooper Manager has the following delegated Contract administration duties and authority:

(a) Complete AWSA Pre-Use Checklist

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(b) Administer AWSA services as provided in the contract.

(c) Secure compliance with all contract provisions and specifications, and issue Work Orders/Notices of Non-Compliance as needed.

(d) Conduct investigations and prepare Statements of Findings when requested by the CO.

(e) Suspend operations pending the removal or reinstatement of unsatisfactory equipment or personnel by the CO.

(f) Coordinate temporary substitutions of A/C and pilot(s) with the CO.

(g) Initiate and sign correspondence and other contract administration documents over the title “AWSA Manager.”

(h) Maintain Daily Diary of contract activities.

(i) Document availability, flight times, and other payment items on the Flight Use Report and submit daily into IBS.

(j) Document and verify reasonable transportation costs for ordered additional personnel.

(k) Establish daily schedules.

(l) Approve authorized breaks.

(m) Review the A/C Data Record for Inspection and Approval currency.

(n) Review the Interagency Qualification Card(s) for currency and qualifications.

(o) Complete and submit Performance Report.

(p) Government AWSA Manager may not ride in an AWSA.

 

C.35

EXHIBITS

The following exhibits are enclosed and made part of this solicitation: Vendors are required to complete one set of the required fill-in forms for each aircraft proposed.

 

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

EXHIBIT 1 – BASIC AIRCRAFT EQUIPMENT AND FIRE EQUIPMENT

Aircraft shall be configured with the equipment required by 14 CFR and approved for make and model furnished. In addition, the following equipment will be required:

(a) The aircraft shall have one or more independently switched strobe light(s) mounted on top of the aircraft or otherwise visible from above.

(b) High visibility, pulsating, forward-facing conspicuity lighting

(c) G-meter installed in pilot panel.

(d) Seat belts and shoulder harnesses for all occupants shall meet the requirements of 14 CFR Part 25.

(e) The fire extinguisher shall be mounted in a manner readily available to all flight crewmembers. The fire extinguisher shall comply with National Fire Protection (NFPA) #10 “Standards for Portable Fire Extinguishers”. The fire extinguisher shall have a minimum rating of: 5BC.

(f) First Aid Kit – Aeronautical. (See Exhibit 4)

(g) Survival Kit – Aeronautical. (See Exhibit 5)

(h) Cockpit checklist and flight publications to operate Visual Flight Rules and IFR in contiguous 48 states.

(i) Operational Load Monitoring (OLM) equipment. (See Exhibit 2)

(j) Aircraft Markings. (See Exhibit 6)

(k) Water Tank(s)

(1) Water tanks shall be capable of being filled in conformity with the certified water load through 3-inch diameter single or dual kamlock fittings on both sides of the aircraft or from the tail at a minimum fill rate of 400 to a maximum fill rate of 500 gallons per minute.

(2) Contractor shall maintain the tanking system in accordance with TC or STC and the current IAB criteria.

(3) All tanks shall have a level indicator to accurately measure water capacity to measure contract loads. This will be readily available to loading crews and/or aircrew members during land based water loading.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

EXHIBIT

2 – STRUCTURAL INTEGRITY PROGRAM (Water Scooper Only)

General

This exhibit defines the Structural Integrity Program (SIP) requirements for Water Scoopers awarded under this contract. The Contractor shall have an established SIP to manage their aircraft including predicting and preventing catastrophic failure including fatigue separations.

Requirements

The Contractor shall have established a comprehensive SIP. As a minimum, the program will include the following:

(a) General

(1) The aircraft shall have been FAA Type Certificated in the Standard or Restricted Category under 14 CFR Part 25 as a water scooper.

 

(a)

If Restricted Category, it must be approved for the Special Purpose Operation of Forest and Wildlife Conservation, Aerial Dispensing of Liquids IAW FAA Order 8110.56, paragraphs 3-5, 3-6, and 5-5.

 

(b)

If Standard Category, it must have an approved STC for the Water Scooper Configuration, or the Special Purpose Operation of Forest and Wildlife Conservation, Aerial Dispensing of Liquids.

(2) The Certification Basis for foreign aircraft certificated under 14 CFR Part 21.29 must include documentation of an FAA Approved complete airframe baseline (original certificated usage) evaluation for Fatigue.

(3) The aircraft shall have an FAA approved maintenance and inspection program developed and fully implemented for use as an Water Scooper and shall be in compliance with that program and have complete records for airframe, engines and components certifying compliance with maintenance and all applicable 14 CFR requirements, manufacturer’s SB’s that are a safety of flight item or identified by an FAA Airworthiness Directive. Each mandatory component retirement, replacement or overhaul time shall be incorporated and adhered to as specified in the OEM Airworthiness Limitations Section.

(4) The contractor’s program must include or have incorporated all recommended and/or required manufacturer programs such as Structural Inspection Documents (SID), Supplemental Structural Inspection Documents (SSID), Corrosion Prevention and Control Programs (CPCP), Electrical Wiring Interconnection Systems (EWIS) and Fuel Tank System Inspection Program, MSG-3 formulated maintenance and inspection program as applicable.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(b) Manufacturer support and FAA Standards for Maintenance.

(1) The Contractor shall obtain documentation of Manufacturer support for maintenance and engineering support of the original aircraft while under contract to the US Forest Service.

(2) Aircraft shall have incorporated and complied with all requirements of the most recent revision of the approved OEM maintenance and inspection program applicable to the serial number aircraft offered including specific structural elements that satisfy MSG- 3 – based criteria, as applicable.

(c) Contractor’s Airworthiness Organization and Authority.

(1) The Contractor’s will have and use a FAA approved Part 145 Certified Repair Station with appropriate rating(s) for the aircraft offered, providing for the maintenance and inspection of their offered Water Scooper fleet.

(2) All maintenance and inspections conducted under the SIP will be performed under the authority of the contractor’s FAA Part 145 Certified Repair Station (CRS).

(d) Fatigue and Damage Tolerance evaluation and Airworthiness Limitations Section.

(1) Documentation of an OEM complete Water Scooper usage evaluation of the aircraft for fatigue.

(2) The evaluations above must include substantiation using fatigue and damage tolerance principles (e.g. AC 120.93) as applicable for all structural repairs made to the aircraft since original manufacture, within the areas identified as fatigue-critical per the OEM fatigue evaluation within one year from contract award.

(3) The aircraft shall have OEM approved Instructions for Continued Airworthiness (ICAs) for the Water Scooper mission and the aircraft shall be in full compliance with all inspections, inspection compliance intervals and structural component life limits derived from those evaluations.

(4) Airworthiness Limitations based on the evaluations resulting from the above will be formally incorporated into the aircraft’s Airworthiness Limitations Section (ALS) of the ICA.

(5) Aircraft must be maintained in full compliance with the inspections, inspection compliance intervals and structural component life limits of the ICA while under contract.

(e) Equipment for conducting aircraft Operational Load Monitoring (OLM).

The Contractor shall meet either paragraph 1 or 2 below. Criteria for the OLM system are provided in H below.

(1) Aircraft shall be instrumented with contractor provided OLM which will be installed, calibration flights completed and deficiencies corrected prior to activation on contract. .

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(2) Contractor shall instrument aircraft with a government reviewed and approved OLM system. This system must provide to the government required and specified parameters in Table 1 in paragraph H below.

(3) If the OLMS system is inoperable or malfunctioning the aircraft operator shall have the problem corrected in 10 business days. If the problem is not corrected then the aircraft will be made unavailable until the OLMS is operating and properly recording data.

(f) Revisions to the OEM Inspection program (ICAs) and Airworthiness Limitations Section (ALS) to meet the Water Scooper mission as necessary.

(1) With reference to Water Scooper usage and data from the OLM, the Contractor shall, based on a minimum of 500 fleet hours or within the first two years of the contract, submit all collected data to the OEM for analysis and revision to the ICA’s and ALS if warranted by the OEM.

(2) Revised ICA’s shall be submitted to the FAA for approval based on the operation of the aircraft as a Water Scooper. The frequency of seeking revised ICA’s shall be as necessary to ensure structural integrity if warranted by the OEM to prevent catastrophic failure including fatigue separations. In seeking revised ICA’s, the Contractor shall use the data obtained in succeeding years from the OLM system and update ICA’s as necessary throughout the contract period. Copies of the complete package submitted to the OEM shall be sent concurrently to the CO.

(g) Contractor’s Quality Assurance program. The Contractor will:

(1) Have a quality assurance program as part of their FAA Part 145 Repair Station that

is capable of ensuring adherence to the SIP, whether maintenance is performed in-house or by outside maintenance providers.

(2) Maintain trained maintenance technicians appropriately rated, certified or qualified to perform specialized quality assurance maintenance and inspections of the aircraft offered.

(3) Report damage, failures, or fatigue cracks or separations within 3 calendar days to the government. Repair/replacement procedures for these will be reported to the government once they are developed.

(4) Be responsible for any non-compliance with FAA published maintenance procedures and inspections.

Note: Failure to accomplish items identified in this exhibit will result in termination of this contract.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

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DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

(h) OLM System and Program:

(1) Criteria

To properly monitor the Water Scooper usage of a specific model aircraft, a complete instrumentation package and recording device are required. Accelerations (Nx, Ny, Nz) shall be recorded as close to the aircraft Center of Gravity as practicable.. Systems shall have functional and calibration flights recorded annually.

(2) Continuous Monitoring OLM Requirements

These are minimum system requirements for aircraft of a particular model in Water Scooper operation for continuous monitoring while in Water Scooper service. The instrumentation and equipment utilized must include all mechanical components required to measure the flight parameters listed. The system shall have detailed installation instructions, drawings and instructions for continued airworthiness (ICAs).

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

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The ICAs will also include an installation validation plan for system and scheduled calibration check due annually. The following are minimum required parameters to be recorded:

 

Table 1 Continuous Monitoring OLM Minimum Channel List
Channel Description		Number of Channels		Units		Sample Rate (Hz)		Record Rate (Hz)
1 Date and Time in GMT (GPS)		1 Analog		yyyymmdd_GMT		4 Hz		8 Hz
2 Latitude (GPS)		1 Analog		Degrees		4 Hz		8 Hz
3 Longitude (GPS)		1 Analog		Degrees		4 Hz		8 Hz
4 Altitude (GPS)		1 Analog		Feet		4 Hz		8 Hz
5 Ground Speed (GPS)		1 Analog		Knots		4 Hz		8 Hz
6 Vertical Speed (GPS)		1 Analog		Feet per Minute		4 Hz		8 Hz
7 Heading (GPS)		1 Analog		Degrees		4 Hz		8 Hz
8 Vertical Accuracy (VDOP)		1 Analog				4 Hz		8 Hz
9 Horizontal Accuracy (HDOP)		1 Analog				4 Hz		8 Hz
10 Normal Acceleration (NZ)1		1 Analog		G Force		32 Hz		32 Hz
11 Longitudinal Acceleration (NX) 1		1 Analog		G Force		32 Hz		32 Hz
12 Lateral Acceleration (NY) 1		1 Analog		G Force		32 Hz		32 Hz
13 Pitch		1 Analog		Degrees		32 Hz		8 Hz
14 Pitch Rate		1 Analog		Degrees per Sec.		8 Hz		8 Hz
15 Roll		1 Analog		Degrees		8 Hz		8 Hz
16 Roll Rate		1 Analog		Degrees per Sec.		8 Hz		8 Hz
17 Yaw Rate		1 Analog		Degrees per Sec.		8 Hz		8 Hz
18 Pitot Pressure		1 Analog		Inches Hg		8 Hz		8 Hz
19 Static Pressure		1 Analog		Inches Hg		8 Hz		8 Hz
20 Outside Air Temperature		1 Analog		Degrees C		8 Hz		8 Hz
21 Altitude (Static Pressure)		1 Analog		Feet		8 Hz		8 Hz
22 Cabin Pressure Differential		1 Analog		PSI		8 Hz		8 Hz
23 Indicated Airspeed (must be derived from Pitot / Static differential)		1 Analog		Knots		8 Hz		8 Hz
24 Equivalent Airspeed		1 Analog		Knots		8 Hz		8 Hz
25 True Airspeed		1 Analog		Knots		8 Hz		8 Hz
26 Avionics On/Off2		1 Discrete		Discrete		8 Hz		8 Hz
27 Engine Start (one engine oil pressure)2		1 Discrete		Discrete		8 Hz		8 Hz
28 Weight On Wheels2		1 Discrete		Discrete		8 Hz		8 Hz
29 Flap Position		1 Analog		Degrees		8 Hz		8 Hz
30 Speed Brake / Spoiler Position3		1 Analog		Degrees		8 Hz		8 Hz
31 Fuel Quantity		Manually Collected		Lbs.		8 Hz		8 Hz
32 Aircraft Gross Weight		Manually Collected		Lbs.		8 Hz		8 Hz
33 Tank Door Actuation (All Doors)2		1-8 Discrete		Discrete		8 Hz		8 Hz
34 Scooper Door/Fill Probe		1 Discrete		Discrete		8 Hz		8 Hz
35 Water Quantity		1 Analog		Lbs.		8 Hz		8 Hz

 

1	The Accelerometer must comply with the following requirements:

(1) Minimum 32 hz sample rate for peak detection.

 

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(2) Accelerometer shall be mounted directly to primary structure at the C.G.

(3) Accelerometer has a low pass anti-aliasing and noise reduction filter.

(4) The filter must not adversely affect signals occurring at frequencies of 8 hz or lower.

(5) The filter must maintain an adequate margin on the Nyquist frequency (16 hz).

 

2	For discrete channels: Off/Closed equals 0; On/Open equals 1.

3	Channel required, if applicable.

(i) The following are the minimum requirements for a Continuous Monitoring OLM system:

(1) Data Acquisition and Transmittal Requirements

The flight data recorder utilized for the data acquisition must be capable of recording all of the flight parameters. Recorders shall be capable of recording flight data for up to 100 flight hours without replacing the data capture media. Recorded data shall be compatible with Forest Service Data Library software solution.

(2) The Contractor’s OLM program shall:

(i) Identify the OLM system installation, calibration process, and frequency of recalibration;

(ii) OLM system shall be properly installed using its OEM recommended installation procedures.

(iii) Identify the location of the recording device of the OLM system. The system does not need to be crash survivable; however the Contractor shall consider the most crash survivable location within the aircraft with regard to fire and damage from a crash for the recording unit.

(iv) Identify the parts or measured parameters that are required to be operational for each flight.

(v) Contain procedures to assure the OLM system is fully functional for each flight, including all measured parameters;

(vi) Identify the specific parameters selected for recording with rationale for their selection.

(vii) Identify the location, purpose and use of the parameters selected. Parameters identified as being required for developing revised Instructions for Continued Airworthiness (ICA’s) shall be so identified and be given greater description as to their use;

(viii) Provided an explanation of the analysis of the data obtained from the aircraft OLM system;

 

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(iv) Contain procedures for the integration of the analyzed aircraft operational load data into the Contractor’s SIP;

(x) Define and provide a detailed explanation of the exceedance for each of the recorded parameters;

(xi) Thoroughly explain the Contractor’s definition of a structural exceedance. Structural exceedances may be single or multiple parameter exceedances;

(xii) Contain procedures to take (e.g. inspect, repair, or other maintenance action) when a structural exceedance occurs;

(xiii) Contain procedures for notification (timeliness and method) to the Government for all defined exceedances and the planned actions and timeline to complete them;

(xiv) Contain procedures for retrieval of the aircraft OLM data, analysis of the data, process for defining/deciding on a maintenance action, and implementation of the maintenance action; and

(xv) The contractor shall submit recorded data to the Forest Service Airworthiness Branch through the government defined process every 14 days while on contract. The Contractor shall provide copies of the recorded OLM data in a “.CDF” file format. All values in “.CDF” files shall be in engineering units. The CDF files shall include column header descriptions (including engineering units for the values in each column). Acceleration data shall be described as either incremental or total.

Reference / Publications

The following references / publications may be used to guide the Contractor in establishing a SIP. FAA Advisory Circulars (ACs) would be those listed or the latest revision.

 

1.

NTSB Safety Recommendations A-04-29, 30 and 31, 23 April 2004

 

2.

FAA Structural Management and Inspection Criteria for use on Large Airtankers for USDA & DOI, 28 May 2004.

 

3.

Blue Ribbon Panel: Federal Aerial Firefighting: Assessing Safety and Effectiveness, December 2002

 

4.

14 CFR, Code of Federal Regulations Aeronautics and Space

 

5.

FAA Order 8110.56A, Restricted Cat. Type Certification, September 30, 2008

 

6.

DOT/FAA/AR-05-035, Consolidation and Analysis of Loading Data in Firefighting Operations, October 2005

 

7.

DOT/FAA/AR-11/7, Usage and Maneuver Loads Monitoring of Heavy Air Tankers, March 2011

 

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8.

Mil-A-8866, Military Specification, Airplane Strength and Rigidity, Reliability Requirements, Repeated Loads and Fatigue, 18 May 1960.

 

9.

AC 91- 56B Continuing Structural Integrity Program for Large Transport Category Airplanes, 2008

 

10.

AC 91- 82A - Fatigue Management Programs for In-Service Issues, 2011

 

11.

AC 25.571-1D, Damage Tolerance and Fatigue Evaluation of Structure, 2011

 

12.

For information on CDF file format please view http://cdf.gsfc.nasa.gov/html/FAQ.html

 

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EXHIBIT 3 – FLIGHT EQUIPMENT

(a) The PIC shall ensure that the following flight equipment is current, operable, and accessible at the pilot station for each flight during the contract period:

Flashlight having at least two size “D” cells, or equivalent that is in good working order (14 CFR 91.503(a) (1)

Cockpit checklist shall contain as a minimum the following procedures:

 

1. Before Starting engines		6. Before Landing
2. Before Takeoff		7. After Landing
3. Climb/Cruise		8. Stopping Engines
4. Before water pick-up		9. Emergencies
5. Before Drop		10. After Drop
		11. Engine Fire

(b) Appropriate current aeronautical charts, including reroute, terminal and approach. The minimum required to begin work under the contract is VFR and IFR coverage in the contiguous 48 states.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

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EXHIBIT 4 – FIRST AID KIT AERONAUTICAL

 

Item Description		Passenger Seats 0 - 9				Passenger Seats 10 - 50
Adhesive bandage compresses (3 inches long)			8				16
Antiseptic or alcohol wipes (packets)			10				20
Bandage compresses, (4 inches)			4				4
Triangular bandage compresses, 40 inch (sling)			2				4
Roller bandage, 4 inch x 5 yards (gauze)			2				4
Adhesive tape, 1 inch x 5 yards (standard roll)			1				2
Bandage scissors			1				1
Body Fluids Barrier Kit:			1				1
2-pair of latex gloves
1-face shield
1-mouth-to-mouth barrier
1-protective gown
2-antiseptic towelettes
1-biohazard disposal bag

Notes:

Splints are recommended if space permits.

Kits must be in a dust-proof and moisture-proof container.

Kits must be readily accessible to the pilot(s) and crewmembers.

Kits may be commercially available types, similar in content, which are FAA approved for the appropriate number of pilots and crewmembers carried.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

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EXHIBIT 5 – SURVIVAL KIT – AERONAUTICAL (LOWER 48 AND ALASKA)

LOWER 48

The contents shall include the following minimum items:

 

Item		Item
Knife		Signal Mirror
Signal Flares (6-each)		Matches (2-small boxes in waterproof containers)
Food (2-days emergency rations per occupant) (minimum of 1,000 calories per occupant per day)		Water (1-quart per occupant) (not required when operating over areas with adequate drinking water)
Space Blanket (1-per occupant)		Candles
Collapsible Water Bag		Whistle
Magnesium Fire Starter		Nylon Rope or Parachute Cord (50-feet)

Note: Location of survival gear on the aircraft must be addressed in the crewmember briefing prior to takeoff.

Note: Food expiration dates shall be clearly visible and shall not be exceeded.

Note: A means to purify water and a potable water container shall be available when water is not carried as part of the survival kit.

Suggested Survival Kit Items Dependent Upon Terrain and Climate:

 

Item		Item
Container w/carrying Handle or Straps		Individual First Aid Kit
Large Plastic Bags		Signal Panels
Flashlight with Spare Batteries		Hand Saw or Wire Saw
Collapsible Shovel		Sleeping Bag (1-per two occupants)
Survival Manual (Arctic/Desert)		Snowshoes
Insect Repellant		Axe or Hatchet
Insect Head net (1-per occupant)		Gill Net/Assorted Fishing Tackle
Personal ELT		Sunscreen

Note: The hand-held 720 or 760 channel VHF transceiver radio is recommended. It should be attached, or immediately accessible, to a crewmember rather than placed in the aircraft survival kit.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

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ALASKA

 

The minimum equipment to be carried during the summer months

Food for each occupant sufficient to sustain life for one week

One axe or hatchet and one knife.

One small gill net and an assortment of tackle such as hooks, flies, lines, sinkers, etc.

Two small boxes/containers of matches (waterproof)

Mosquito repellant.

One mosquito head net for each occupant

One space blanket for each occupant

Signal equipment: (1) flares (six each) and (2) Signal mirror

50’ nylon cord.

Candles (5 each).

In addition to the above, the following items shall be carried from October 15 to April 1 of each year:

One pair of snowshoes.

One sleeping bag per two occupants.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

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EXHIBIT 6 – AIRCRAFT MARKINGS

 

(a)	The IAB assigned Scooper/ “S” number shall be sized, positioned and colored as follows.

 

•

Water Scooper Aircraft Nose

 

•

The 3 number set shall be placed directly below the port and starboard cockpit windows.

 

•

The 3 number set, beginning with 2 shall be in a block type (similar to Arial, Calibri or Helvetica) font the stroke must be least 4” wide and no more than 5” wide. The width of the single number shall be 16” wide. The height of each single number shall be 24” tall.

 

•

The 3 number set shall contrast with the primary paint color scheme.

 

•

The 3 number set shall be placed directly below the port and starboard cockpit windows.

 

•

Upper and Lower Wing 3 number set locations

 

•

Port Wing Top. The 3 number set shall be placed inboard of the port winglet.

 

•

Starboard Wing Bottom. The 3 number set shall be placed inboard of the wingtip float

 

•

The 3 number set, beginning with 2 shall be in a block type (similar to Arial, Calibri or Helvetica) font the stroke must be least 6” wide and no more than 7” wide. The width of the single number shall be 24” wide. The height of each single number shall be 36” tall.

 

•

The 3 number set shall contrast with the primary paint color scheme.

The number shall not interfere with the aircraft’s registration “N” number.

(b) The aircraft shall be painted with high visibility paint, which contrasts with the primary paint color scheme. High visibility paint shall be applied to the minimum areas as outlined below:

(1) Nine square feet from the outboard tips inboard on the upper and lower surface of the wings.

(2) Six square feet from the outboard tips inboard on the upper and lower horizontal stabilizer surface.

(3) Six square feet from upper portion downward on both sides of the vertical surface of the rudder assembly or aircraft structure immediately adjacent to the tail assembly.

(4) Contrasting paint(s) shall be applied to the camber side of the propeller blade tips. At a minimum, the area from the tip to approximately six inches inboard on each blade shall be contrasting.

(c) All liquid filler openings shall be marked near each opening with the identity of the fluid, the octane rating or grade, if applicable, and the amount in U.S. quarts or gallons.

(d) The following list of weights and volumes shall be painted on the outside of the aircraft in a location readily visible to the loading crews:

 

•

Land Fill Maximum Water U.S. Gallons and weight. (Weight shall be based on 8.34 pounds per gallon)

If maximum is the tank capacity the limit identified shall be a weight and volume that does not allow water to exit tank vents.

The operator may identify additional limitations or capacities.

 

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(e) A system shall be incorporated into the aircraft that identifies the limits identified above to the loading crews. The system shall be automatic and not require communication from the flight crew. Examples of systems: Indicator lights that illuminate when a predetermined limit is met, digital volume displays, or LED light bars.

(f) RESERVED

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

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EXHIBIT 7 – ALASKA OPERATIONS

(a) General

Performance under this contract requires that the Contractor use military airfields within the State of Alaska as either reporting or alternate base. As a condition of this use, the Contractor must comply with the following requirements imposed by the DOD. The following forms must be completed and submitted to the CO:

Civil Aircraft Landing Permit, DD Form 2401

Civil Aircraft Certificate of Insurance, DD Form 2400

Civil Aircraft Hold Harmless Agreement, DD Form 2402

(b) Civil Aircraft Landing Permit, DD Form 2401, and Civil Aircraft Hold Harmless Agreement, DD Form 2402.

(c) Civil Aircraft Certificate of Insurance, DD Form 2400

Contractor shall be required to submit a DD Form 2400, Civil Aircraft Certificate of Insurance within ten calendar days after receipt of contract award or the award of a subsequent option period. The minimum limits required to be carried during the performance of this contract are specified below.

(d) Insurance Requirements

Minimum aircraft liability coverage requirements for privately owned business or commercial aircraft (including passengers)

 

Army Regulation 95-2

Rule No.

If The MGTOW Is

Then For

The Minimum For Bodily Injury Is

The Minimum For Property Damage Is

The Minimum Liability For Passengers Is

1

12,500 Pounds and Under

Each Person/ Each Accident

$   $

100,000   200,000

$

100,000

$100,000/   $100,000 X 75% X Number of Passenger Seats

2

Over 12,500 Pounds

Each Person/ Each Accident

$   $

100,000/   1,000,000

$

1,000,000

$100,000/   $100,000 X 75% X Number of Passenger Seats

 

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(e) Conduct and Regulations

(1) The Contractor and its employees are expected to adhere to the rules of conduct and regulations prescribed by the military installation Commander applicable to civilians entering or doing business with the Government on military installations. The contractor and its employees shall be required to maintain automobile insurance on company and personal owned vehicles that are used on the military installation.

(2) The minimum vehicle insurance levels are those prescribed by the State of Alaska. A certificate of insurance is required for entry to Fort Wainwright. Vehicle operators shall be prepared to show proof of insurance upon request of the military or BLM personnel.

(3) Contractor shall submit the vehicle identification number (VIN) for all restricted Bureau of Land Management vehicles to the Contract Officer 10 days prior to award or when such vehicles are presented to the site. The Government will reserve the right to require insurance on the restricted ramp site vehicles.

(4) The Government will issue Fort Wainwright base vehicle passes. Passes are available at the Fort Wainwright front gate, Army Vehicle Registration Office. A driver’s license, current registration, and auto insurance must be presented to the Provost Marshal’s Office to obtain the pass.

(f) Government Identification Cards

(1) Contractor employees who are assigned to operate in and out of Fort Wainwright, Alaska, may be issued a U.S. Government Identification Card. The Bureau of Land Management, Alaska Fire Service, will issue the card. The card will be clearly marked as “Contractor Employee” and include the name of the contractor they are employed by. This Identification Card is the property of the U.S. Government.

(2) Identification cards shall be returned to the COR upon request. Cards shall also be returned to the COR upon the employee’s release either at the end of each exclusive use period or upon permanent dispatch to an alternate base.

(3) The Government may withhold payment to the contractor until such time as all cards have been turned in.

(4) Contractor Employee Background Investigation. Contract employees who are assigned to operate in and out of Fort Wainwright, Alaska, may be subject to a background investigation by the Government. This background investigation shall be at the expense of the Government. At the request of the CO, the Contractor shall submit information on each employee to facilitate this investigation. Failure to provide such information or upon receipt of an unsatisfactory background check, the employee shall be denied access to Fort Wainwright or other Federal installations. The contractor agrees to replace employees who refuse to provide information, or those who, in the Government’s opinion, result in an unsatisfactory background check.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

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(g) Weapons

All weapons in the aircraft survival kit shall be registered with the Fort Wainwright Provost Marshal.

(h) Space (Fort Wainwright)

(1) The Government will assign the Contractor a limited amount of space on or adjacent to the aircraft/fire suppressant material ramp for supporting its aircraft. The space is limited and will be apportioned based upon the number of aircraft furnished by the Contractor, as well as the total space available for this purpose. Only serviceable spare parts and support equipment will be permitted to be stored in this area. The Contractor will be required to keep their designated area clean and orderly. All items must be properly stored and/or disposed. The use of this space is limited to the direct support of the contract aircraft. No other use is permitted.

(2) The Contractor shall be required to comply with all State, Federal and local Environmental Protection (EPA) laws and regulations as well as those prescribed by the military installation Commander in the handling, storage, transportation, utilization and disposal of hazardous materials and waste such as oil solvents, etc. At the time of space assignment, the Contractor shall designate an individual responsible for hazardous waste management.

(3) Occupancy of the space shall be limited to a period not to exceed 5 calendar days prior to and after the exclusive use period stated in the schedule or as established in the Notice to Proceed. Storage of a limited number of items outside this time period (i.e., winter) shall only be permitted with the written permission of the Airtanker Base Manager. In the event that the Government terminates the contract, all items must be removed within 5 calendar days notice, or as otherwise agreed upon. At the end of the contract term, all Contractor equipment, supplies, automobiles, and aircraft must be removed within 5 calendar days after the end of the exclusive use period.

(4) All usage of the assigned area is subject to the approval of the AIRTANKER BASE MANAGER.

(5) The Government assumes no responsibility/liability for loss of or damage to the Contractor’s equipment stored at the site.

(i) Government-Furnished Fuel

The Contractor shall use Government furnished fuel throughout performance unless directed otherwise by the CO.

(j) Fuel Servicing

(1) The Government will furnish, transport, and store all aircraft fuel. The Contractor shall use Government-furnished fuel throughout performance unless directed otherwise by the CO or his authorized representative.

 

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(2) Grades of Government-furnished fuel vary from location to location and the Contractor shall use the grade available. The appropriate type of fuel (Avgas or Jet Fuel) in one of the following grades will be available at each location:

 

AVGAS		JET FUEL
80		Jet A
100/130		Jet A-50
100		JP 4
		JP-8

(3) All other fluids shall be furnished and transported by the Contractor.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

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EXHIBIT 8 – US GOVERNMENT AIR CARD FUEL PROGRAM

Process and Controls for US Government Aviation In-to-Plane Reimbursement (AIR) Card Program

The Forest Service (FS) has established accounts with Defense Logistics Agency (DLA) to provide government purchased Jet A fuel in airtankers under exclusive use or call when needed contract. Administrative processes and controls are described for the US Government AIR Card issued by DLA to the FS. Direction from DLA will determine which set of Forest Service related AIR Card business practices will apply.

Forest Service as AIR Card “User”

(a) The Forest Service will assign an AIR Card Accountable Official (AO) to coordinate fuel purchases. The AO will possess and administer AIR Cards. The AO will provide services as a centralized point of contact to coordinate with contract aircrews and local FBO’s for fuel upload into contract aircraft.

OR

Contractor as AIR Card “User”

(a) Contract Aircrews will carry an assigned AIR Card onboard aircraft. Where possible and appropriate, the contractor will first attempt to use the AIR Card to purchase fuel. The AIR Card is the sole property of the US Government and all terms and conditions for use are set by the Defense Logistics Agency (DLA) under their “In-to-Plane” fuel contract program. Contractors will be held liable for misuse of the AIR Card.

(b) AIR Card Users will: review the Government AIR Card User Training provided by the Forest Service DLA Card Program Manager, read the US Government and Forest Service AIR Card User Guides, and read and sign the Statement of Understanding (SOU)and return it to the Accountable Official (AO).

(c) AIR Card will be returned to the AO at the end of each year of the contract.

Common Direction for Forest Service as AIR Card “User” and Contractor as AIR Card “User”

(a) AIR Card purchased fuel is intended for revenue flight while performing under contract. The AIR Card shall NOT be used for fuel purchased for non-revenue flights. The aircraft will normally be fueled to the level prior to the start of the non-revenue flight using the contractor’s method of payment.

(b) Should the Contractor consume fuel for operations not specifically directed by the Government, the Contractor shall either deduct the cost of fuel burned using the average fuel consumption rate of the aircraft times the current rate of fuel at the location of the aircraft, or shall return the aircraft back to the Government after the flight at a fuel level equal to that fuel level at the time the aircraft initiated the flight for the Contractor’s benefit.

If necessary, the average burn rate for the aircraft type shall be used along with the flight duration and average cost for fuel to determine a reduction in contract payment.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

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(c) Contractors shall have and maintain a second way to pay for fuel (company credit card, purchase order, etc.) when the AIR Card is either not appropriate for use or not accepted by the fuel provider. Not all airtanker base locations accept the AIR Card. Should the fuel card not be accepted at the location where the aircraft is fueled, the Contractor shall retain fuel tickets (receipts) for the cost of all fuel purchase and shall provide a copy of those fuel tickets to the COR. Cost for fuel shall be entered into IBS for reimbursement at actual cost.

(d) Services other than fuel upload will not be purchased on the AIR Card. Items other than fuel will be purchased using the contractor’s means of payment.

(e) Contractors shall not accept gratuities or other gifts from fuel suppliers.

(f) Water Scoopers will begin operations with an established amount of fuel documented in the Incident Business System. Upon return to the home base after being released, the difference shall be paid in IBS as a credit or a charge depending on that difference.

(g) All fuel quantities (gallons) shall be documented in IBS in the remarks section for the day on which it was purchased.

(h) An Airtanker Fuel Log containing fuel purchase information shall be maintained in the aircraft and the original forwarded to the AO at the end of each year of the contract. The information in the log shall include as a minimum; date of purchase, the sortie description or fire number on which the fuel was used, location where the fuel was purchased, gallons received, retail price per gallon at point of sale, if known the contract fuel price per gallon and type of purchase, the estimated total volume in pounds (or gallons) on the aircraft at the completion of fueling, and the contractor representative’s or pilot’s last name.

(i) The airtanker line item COR and the AO shall receive copies of the fuel receipts and fuel log upon request and at a minimum, the 1st and 16th of each month. Scanned PDF copies of receipts and logs are the preferred method of document transmittal to the COR and AO. Faxed receipt and log copies are acceptable. The contractor should retain copies of the original receipts and the be sent to the AO after the end of each year.

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

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Statement of Understanding - AIR Card Program

U.S. Government Aviation Into-Plane Reimbursement (AIR) Card Program

Card User Statement of Understanding (SOU) for AIR Card Users

I certify that I have read the “U.S. Government AIR Card User Guide”, the “US Forest Service AIR Card User Guide, and have completed the AIR Card User Training. I understand that I am authorized to use the AIR Card only for approved Jet A fuel charges for aircraft while under an exclusive use contract with the US Forest Service.

I understand that the issuance of this U.S. Government AIR Card is an extension of the Contractor-Government relationship and that I am being directed to (initial each item):

 

☐

- Abide by all rules and regulations with respect to the AIR Card.

 

☐

- Not accept gratuities or gifts from AIR Card fuel suppliers.

 

☐

- Use the AIR Card only for fuel purchases associated with this contract.

 

☐

- Notify the AO, COTR, or CO of any problems with respect to my usage of the AIR Card.

 

☐

- Notify the AO, COTR, or CO immediately if I find that the AIR Card is lost or stolen.

I acknowledge the right of the Government to revoke or suspend my AIR Card privileges if I fail to abide by the terms of this contract. By extension, as an Air Card User and contractor’s representative I am considered accountable and may be held liable to the Government for improper use of the AIR Card.

NOTE: AOs will not authorize usage of an AIR Card unless the card user signs this Statement of Understanding and receives training as mandated by the DoD 4140-M, Chapter 16.

 

Signed By
		(Card User’s Signature)
Signed By
		(Card User’s Printed Name)
Signed By
		(AO Signature)
Signed By
		(AO Printed Name)

CO: Matt Olson (208) 387-5835 matthew.olson@usda.gov

 

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Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

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EXHIBIT 9 – AIRTANKER FUEL LOG

Tanker Number                     

 

Date

Fire No

Airport

Gallons Serviced

Retail Cost/Gal

Contract Cost/Gal

Type*

Total Volume after Servicing#

7/6/2015

P6ZZZZ

B0I

300

$4.95

$3.00

D

7500 lbs

 

*	Type = (D=DoD, C=Contract, N=Non Contract. V=Vendor Purchase (FS to reimburse Vendor purchased fuel through ABS)

#	Annotate Pounds or Gallons

 

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EXHIBIT 10 – Safety Management System (SMS) Components Questionnaire

NOTE: Under the heading OFFEROR ACTION REQUIRED the documentation provided must describe the policy or process used to meet the standard. To provide evidence of implementation in company operations a copy of a certificate of SMS audit serves as evidence; or a copy of a “self-validated” SMS audit will suffice.

If no action is stated, simply mark the column with a Y, N or N/A where applicable.

 

(4 pages)

SAFETY MANAGEMENT SYSTEM COMPONENTS

Y

N

NA

OFFEROR ACTION REQUIRED

IS-BAO Element

Standard

3.2.1

Safety Policy and Objectives

1

3.2.1c

Are key safety personnel appointed? Is there an identified trained Aviation Safety Manager?

Describe and provide evidence.

2

3.2.1d

Do you have an internal emergency response plan?

3.2.2

Safety Risk Management:

3

3.2.2

Does the company have a Risk Management Policy?

4

3.2.2a,b

Has the company developed and maintained a Risk Management Process to: Identify Hazards Risk Analysis (Exposure) Risk Assessment (Severity and likelihood) Decision Making (Mitigations) Validation of Control (Controls effective)

Describe and provide evidence.

5

—

Does the company have Operational Risk Management (ORM) Worksheet

Describe and provide evidence.

6

—

Is there a process to elevate the risk decision outcome? I.e. Chief Pilot? CEO?

Describe and provide evidence.

 

72

Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

SAFETY MANAGEMENT SYSTEM COMPONENTS

Y

N

NA

OFFEROR ACTION REQUIRED

IS-BAO Element

Standard

3.2.3

Safety Assurance:

7

3.2.3a,b,c

Has the company developed and maintained a means of: monitoring and measuring safety performance, identifying and managing organizational changes that may affect safety, ensuring continual improvement?

What action has your company taken and/or plans to facilitate change? Describe and provide evidence.

3.2.4

Safety Promotion:

8

3.2.4a,b

Has the company developed and maintained a formal means of safety communication (like SAFECOM)?

Briefly describe technology your company has acquired to facilitate communication with deployed pilots. Describe and provide evidence

9

3.2.4b

Are there lessons-learned developed from incidents/accidents? Were they shared with the company personnel?

10

—

Is a Safety Award system in place?

3.3

Compliance Monitoring

11

3.3.1

Have operations (internal or external) audits been conducted in this past field season?

Describe and provide evidence.

12

3.3.1

Are the audits documented?

13

—

Is there an Action Plan (AP) developed from the audits?

3.4

Flight Data Analysis

14

3.4.1

Does the company have a Quality Assurance Program?

Describe and provide evidence.

 

73

Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

SAFETY MANAGEMENT SYSTEM COMPONENTS

Y

N

NA

OFFEROR ACTION REQUIRED

IS-BAO Element

Standard

4.1

Organization and Personnel

15

4.1.1

Does the company have an organizational structure (organizational chart) that clearly defines duties, authorities and accountabilities?

Describe and provide evidence.

16

4.1.2

Where the company has more than one operating base, has the management structure addressed the management responsibilities at each location?

4.3

Crew Member Qualifications

17

4.3.1a,b, c,d

Are there procedures to ensure that all aircraft crewmembers: hold valid licenses and certificates to include medical certificates; meet all currency requirements; and have fulfilled the company’s training and proficiency requirements?

Briefly describe your program for qualifying your pilots to fly the aircraft and how do you evaluate pilot performance? Describe and provide evidence.

4.4

Maintenance Personnel Qualifications

18

4.4.1

Do the maintenance personnel hold the licenses and ratings required by the FAA?

 

74

Contract No. 1202SA21T9009 CWN Amphibious Water Scooper Aircraft Services 2.0		U.S. Forest Service National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/EXHIBITS

 

SAFETY MANAGEMENT SYSTEM COMPONENTS

Y

N

NA

OFFEROR ACTION REQUIRED

IS-BAO Element

Standard

5.1

Training Programs

19

5.1.1

Does the company have a training program that ensures personnel are trained and competent to perform their assigned duties?

Do you train your pilots and mechanics, both initially and annually, on the requirements of the contract? Describe and provide evidence.

20

5.1.2 5.1.3 5.1.6

Does the company have a separate training program for: pilots, maintenance personnel, fuelers / truck drivers?

Describe and provide evidence.

9.1

Maintenance Control System

21

9.1.1

Does the operator have a maintenance control system that is appropriate to the type and number of aircraft operated and the manner in which maintenance is conducted?

Briefly describe your home base maintenance program. In-house or sub-contracted? Inspection program is to what standard (137, 91 or 135)? Facility FAA or manufacturer certified? Provide evidence.

22

9.2.2

Has the operator included provisions in the company operations manual for flight crew to obtain maintenance services when away from home base?

 

75